Sale Coordinator, Master Paintings and European Art

Sale Coordinator, Old Master Paintings and European Art

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values;
Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.

The primary function of this role is to act as the central point for the successful execution of sales by monitoring and tracking all activities and elements related to incoming and outgoing property. The Sale Coordinator manages all sale related deadlines and client paperwork and charges to ensure they are accurately reflected in Christie's systems. The sale coordinator also acts as a liaison both internally and externally to gather or dispatch consignment and property related information.

Supporting a global sale of masterpieces, the Sale Coordinator must be a dynamic problem solver, organized, calm under pressure and be able to communicate with professionalism and clarity to key stakeholders across the Old Masters Group division, senior team members and clients.

• Generate, manage and track status of consignment paperwork to ensure compliance requirements are met and required records are maintained
• Collaborate with Legal and International Commercial Office to generate bespoke contracts
• Liaise with clients as needed for all consignment related information, details, and issues
• Manage shipping requests, including client approvals, export licenses, and scheduling, and organize inbound shipping of property for sale
• Proactively track receipt of property and follow-up on open issues and missing items
• Manage Property Movement including tours, shipping requests, securing client approvals, flag need for export licenses and track site transfers, local transfers, temp releases, transfer to third party, and hand carries
• Manage Expertise, Framing and Restoration needs for sale including quote requests, client communications, status of service requested and related client charges
• Manage and track client charges including all requests for creation through central support group and regular review of system data to ensure accurate reporting
• Manage and track all item details to ensure sale and catalogue deadlines are met and all compliance met; sit in on hilling sessions to monitor activity and required actions
• Prepare information for handoff to Post-sale Service team
• Chair Sale Update Meetings with Specialists and Cataloguers
• Manage catalogue and online website production process including cataloguing, photography, essay writing, lotting up and copyright status and monitor and enforce all relevant deadlines; act as main point of contact and liaison with photography studio, production teams and Specialists
• Track and ensure execution of seller marketing promises
• Act as liaison to Operations for sale view and set up and prepare relevant assets, as required
• Manage reserve amendments and ensure relevant pre-sale documentation is sent to client
• Manage sale activities including client views, condition report dispatch, and bids
• Telephone bidding
• Convey approved post-sale item action to Post-sale Service team for execution
• Work with Business Manager to process and track all costs, ensuring accurate post sale settlement for all sale consignors
• Partner with Client Accounting to review all settlement paperwork and ensure settlement statements are accurate
• Liaise with high profile clients and specialists as needed for all consignment related information, details, and issues while maintaining the upmost discretion
• Support Business Manager on market share stats and competitive reports
• Answer and screen incoming phone calls to the department
• Wo…