Rightfax Systems Administrator

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Information Technology Services (ITS) is DSS’s technology services organization. ITS’s mission is to support the daily, emergent, and long‑term needs of both agencies. ITS creates and enhances the technology infrastructure and computer applications that support HRA and DHS and develops applications, including a variety of client eligibility and recertification systems, case management systems, housing systems, employment/work engagement services, revenue producing computer matches, claiming systems, and personnel systems.

• Support HRA DSS/DHS environments, including the design, administration, maintenance, and support of the enterprise Right Fax platform. Ensure reliable fax communications, secure system performance, and seamless integration with agency applications while working closely with technical teams, stakeholders, and vendors.
• Leverage the agency’s functional areas of evaluation, diagnostics, and strategy to enhance end-to-end Right Fax support. Monitor system health, troubleshoot issues, and maintain stability to minimize downtime and sustain operational readiness across HRA and DHS.
• Manage and support enterprise Right Fax operations by applying patches, performing upgrades, monitoring queues, and maintaining routing rules, to ensure high system availability. The engineer will install and support modules, connectors, and firmware while maintaining compliance with agency security and technical standards.
• Support business units transitioning from physical fax machines to the Right Fax web‑based platform. Provide user training, assist with phone books and mailbox configurations, and guide users on fax operations, signatures, overlays, delegate access, and interpret system codes or error messages.
• Collaborate with application groups, system administrators, and vendors to deliver coordinated support, system upgrades, licensing management, and technical escalations. Respond to and resolve complex infrastructure issues, participate in incident response, and perform root cause analysis for recurring problems.
• Monitor and maintain the Right Fax environment through proactive review of alerts, logs, performance indicators, and capacity metrics. Maintain system documentation including configuration standards, diagrams, SOPs, troubleshooting guides, and maintenance records, to ensure clarity and consistency.
• Proactively prevent outages and ensure consistent, high‑performing integrations by supporting agency initiatives involving system migrations, expansions, consolidations, and new enterprise integrations. Play a critical part in sustaining reliable communication services and operational effectiveness across DSS.

Hours/Shift: 9:00am‑5:00pm

Job

• Proven experience administering Open Text Right Fax in an enterprise environment, including installation, configuration, routing, queue management, and system performance tuning.
• Strong knowledge of Windows Server,…