Deputy Human Resources Business Partner; Hrbp

applicants must be permanent in the associate staff analyst civil service title or be permanent in a comparable title eligible for 6.1.9 title change

the department of social services (dss) is comprised of the administrative units of the new york city human resources administration (hra) and the department of homeless services (dhs). Hra is dedicated to fighting poverty and income inequality by providing new yorkers in need with essential benefits such as food assistance and emergency rental assistance. Dhs is committed to preventing and addressing homelessness in new york city by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self‑sufficiency as quickly as possible.

Human resources solutions (hrs) supports the human resources needs of the department of social services, the human resources administration, and the department of homeless services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client‑centered workforce.

• initiate and complete online personnel action request (epar) form to effectuate the hiring process for their respective chief/program head.
• employ delegated authority and accountability for transactions and transmittals affecting hiring, promotions, salary adjustments, as assigned.
• perform budget and headcount analyses and work productively with designated hrs staff to ensure budget and headcount reconciliation; alert/advise the hrbp of any issue.
• draft specifications for comprehensive personnel system (cps) action, to be reviewed and approved by the hrbp, as well as ensure budgetary and headcount approval.
• facilitate, submit, and troubleshoot all necessary actions when interacting with recruitment, classification, salary administration, timekeeping/payroll, employee discipline, customer service, employee benefits, training, or other hrs area responsibility.
• assist the hrbp in creating, writing, and submitting job descriptions and organization charts, submit, as directed, to classification and organizational development for delineation, finalization, and classification.
• follow up daily on hr transactions to onboard, secure leaves of absence, address payroll or labor relations matters/other and utilizes hr information system (hris)/ and other available systems and hrs contacts, to ascertain status. Monitor and track from initiation to conclusion.
• facilitate staff move from and to program area and assure that the appropriate receiving and losing program areas acquire the individual’s documents. Secure and provide any additional or clarifying information.
• serve as the assigned program area’s primary interface for the hrs transfer initiative, acting as the designated program area agent in the smooth and timely execution of any agreed upon transfer (swap).
• prepare and provide monthly/other periodic status and ad hoc reports for the hrbp, chief/program head, to notify of the reconciliation of human resource issues and concerns.
• acquire and maintain a knowledgebase for all hr disciplines; keep abreast of all existing, revised and new business practices, policies and procedures. Analyze rules and regulations and recommend to the hrbp any needed modification of current operations to accommodate these changes.
• represent the hrbp at meetings and other fact‑finding sessions, as directed; explore all options in securing and relaying information.
• plan and execute employee recognition and cultural diversity/awareness programs under the leadership of hrs’s employee initiatives program and the hrbp.

9 to 5

associate staff analyst - 12627