Administrative Specialist

The work we do matters!

Hiring Agency:

Health & Human Services - Agency 25

Location:

Lincoln, NE

Hiring Rate:

$19.940

Job Posting:

JR Administrative Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

03-23-2026

Job Description:

Position Overview

Join a dedicated team making a difference for the citizens of Nebraska. As an Administrative Specialist with the Public Health Licensure Unit Support Team, you'll play a key role in supporting health licensing processes and delivering exceptional service to licensees. This position directly contributes to public health and safety by managing financial transactions, ordering supplies, processing drug and alcohol testing permits, assisting with licensee compliance monitoring, and providing high-quality customer support.

What We Offer:

156% state-matched retirement contribution

13 paid holidays

Generous leave benefits

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

79% employer-paid health insurance

Dental and vision coverage

Employer-paid $20,000 life insurance

Career growth opportunities

Job Responsibilities

In this dynamic and impactful role, you will:

* Process a variety of financial documents, including journal entries, invoices, inter-agency fund transfers, and reimbursement forms.

* Process returned checks

* Enter disciplinary action and support compliance monitoring

* Assist with managing high volumes of incoming and outgoing mail.

* Respond to public inquiries by phone and email.

* Assist licensees during renewal periods and support customer service functions.

* Process security administrator requests and coordinate onboarding/offboarding teammates.

* Order and track office supplies, phones and specialty items as needed.

* Contribute to the development and implementation of a new License Information System.

* Participate in special projects, data tracking, and the creation of presentations.

* Process refunds

Requirements/Qualifications

Minimum Qualifications:

At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Preferred Qualifications:

Administrative and Financial Experience

* Experience performing administrative or office support duties that include processing financial documents such as invoices, journal entries, reimbursements, or fund transfers. Experience in a public health, licensing, or government environment is preferred.

Organizational and Technical Proficiency

* Experience managing multiple priorities with accuracy and attention to detail. Proficiency using Microsoft Office Suite (Word, Excel, Outlook) and working with databases or records management systems.

Customer Service and Communication Skills

* Experience providing professional, courteous, and solution-focused customer service in a high-volume environment. Strong written and verbal communication skills with the ability to maintain confidentiality and handle sensitive information appropriately.

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Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: #benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.