SOS Office Technician

The work we do matters! Hiring Agency Administrative Services - Agency 65

Location: Lincoln, NE

Hiring Rate: $15.000

Job Posting: JR SOS Office Technician (Open)

Applications No Longer Accepted On: 02-26-2026

The Nebraska Secretary of State’s Office is seeking a SOS Temporary Office Technician to provide essential clerical and administrative support to agency operations. This position is temporary in nature and is expected to last through December 31, 2026. This is an excellent opportunity for individuals seeking administrative experience in a professional government office environment.

A variety of basic clerical or secretarial activities in support of agency office, program, or administrative operations. Duties may be limited to one specific activity or include a variety of support activities such as sorting and distributing mail, data entry, word processing, typing, scanning/filing, answering and directing phone calls, reviewing information for accuracy, maintaining records, scheduling, and copying material.

• Sorting, distributing, and processing incoming and outgoing mail
• Performing data entry and verifying accuracy of information
• Typing, formatting, proofreading, and editing correspondence, reports, and forms
• Scanning, filing, indexing, and maintaining physical and electronic records
• Answering, screening, and directing phone calls; greeting visitors and providing assistance
• Scheduling meetings and appointments
• Maintaining office supply inventory and placing orders as needed
• Entering and maintaining program, financial, or statistical data in spreadsheets or databases
• Recording meeting minutes and performing transcription as needed
• Operating office equipment including computers, copiers, scanners, and multi-line phone systems
• Assisting with document processing, recordkeeping, and general office support tasks

Minimum Qualifications: Coursework/training or experience in public contact, customer service, and/or performing and applying office/clerical support procedures, including the use of a personal computer, associated software, and office equipment.

Preferred Qualifications: Working during regular business hours. Receives general supervisions from Deputy Secretary of State for Elections and immediate supervisions from Elections Coordinator. Preferably hold an active Nebraska notary commission.

Knowledge of: the practices and procedures pertinent to office/clerical support operations; the methods of filing, record keeping, bookkeeping, and mailing; computer operations and standard software and hardware applications; the purpose and activities of the employing agency; the work unit policies and guidelines pertinent to office/clerical support operations; the functions and specialized terminology associated with the work unit and agency; grammar, spelling, capitalization, and punctuation to recognize and correct errors;

the procedures of manual and electronic file maintenance, record keeping, and mail distribution.

Ability to: code/sort and file/retrieve records/documents established indexing/filing systems; identify similarities and differences between two or more sets of data; communicate in person, by telephone or email; communicate effectively with work unit supervisors, co-workers, other agency employees, and customers or visitors to exchange information; understand and apply instructions; compute/total figures involving the use of addition, subtraction, multiplication, division, percentages, and fractions;

determine course of action to correct inaccurate or incomplete records/documents; file and record information using numerical, alphabetical, and other records keeping systems; maintain confidentiality of materials processed; operate standard office equipment; learn and explain agency office/clerical support operations, policies and guidelines; select and apply established office/clerical support policies, standards, and procedures. Sort, label, scan, and mail large format documents.

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