Office Assistant Owned HVAC

Office Assistant for Family Owned HVAC Company PT/FT Available

Kleen Air opened its doors in 1974 as a family owned and operated business and is now located in Lincoln California. We are seeking the perfect assistant for our current Office Manager who had a lot more put on her plate this year with the acquisition. Applications without a resume and recent relevant job experience will be rejected.

Job Overview:

We are seeking a detail-oriented Office Assistant to join our team. ROCKSTAR of Customer Service is our goal. The ideal candidate will be a bright and shiny individual with experience in front desk operations, preferably in a construction office setting. This position requires strong organizational skills and the ability to assist with various administrative tasks. Being a self starter who can troubleshoot and make their own efficient methods for streamlining office needs is a major perk in selecting an ideal candidate.

HVAC knowledge is a plus. Common sense to ask before pressing the red button is needed.

We operate

• Handle phone systems/texts and direct calls/text appropriately
• Assist with calendar management and scheduling appointments
• Manage the front desk reception area and greet visitors. Mainly suppliers and customers
• Provide administrative support to office staff including billing and taking customer payments
• Perform clerical duties such as filing, data entry, scanning and photocopying
• Assist with computerized tasks and maintain office records
  
  Monthly submittals to CPA
• Social media posting
• Order receiving
• Create a streamlined maintenance program to build revenue

• Experience in an HVAC/Construction office or similar setting is preferred (not for the faint of heart)
• Strong organizational skills with EXTREME attention to detail
• Ability to multitask and prioritize tasks effectively
• Proficiency in computer literacy for data entry and online service/office software
• Previous experience as a personal assistant or clerk is advantageous
• Familiarity with receptionist duties is required
• Must be able to handle multiple authority figures giving you tasks
• Written notes of all calls and requests required

• Have a reliable transportation
• Be willing to have a pre-employment drug screening
• Be available 7am to 4:30pm Mon-Fri, however there may be a transition of part time of 10-2 in the beginning to full time
• Be reliable and have a positive attitude
• Be open and flexible
• Have credible and verifiable experience

This position offers the opportunity to work in a dynamic office environment where you can utilize your skills. If you are a motivated individual with excellent communication skills and a passion for providing administrative support, we encourage you to apply for this role.

Job Type: Full-time

• Dental insurance at 75% Paid by Employee
• Health insurance at 75% Paid by Employee
• Retirement plan through Cal Savers

Can you work between 7AM to 4:30PM Monday through Friday? This will be part time so hours can stagger.