Factoring Operations Specialist
Job in
Lima, Allen County, Ohio, 45807, USA
Listed on 2026-02-28
Listing for:
Spectraforce Technologies
Full Time
position Listed on 2026-02-28
Job specializations:
-
Finance & Banking
Accounts Receivable/ Collections, Financial Analyst, Financial Reporting -
Accounting
Accounts Receivable/ Collections, Financial Analyst, Financial Reporting
Job Description & How to Apply Below
Overview
Job Title: Factoring Operations Specialist
Location: Highland Hills Ohio 44122
Duration: 1 Year
Schedule: 8:30 - 5:00, 30 min unpaid lunch, M-F
Position SummaryThe Factoring Operations Specialist is responsible for executing accurate, timely back-office processing across payroll, invoicing, funding packets, cash application, and reconciliations that support the delivery of high-quality client service. This role ensures the integrity of financial processing, meets banking deadlines, and partners closely with Portfolio/Relationship Managers to resolve exceptions and maintain a stable factoring portfolio.
Key Responsibilities- Funding & Reconciliation: Prepare and reconcile weekly funding reports including invoices purchased, accounts receivable activity, and reserve analyses.
- Data Preparation & Imports: Build and validate Excel/CSV files for import. Perform accurate data entry for invoices purchased, maintaining consistency across systems.
- Cash Movement & Reporting: Execute wires and ACH transactions in coordination with banking deadlines. Generate A/R aging and subsidiary reports; balance payroll and invoicing to accounting statements.
- Exception Processing: Support Relationship Managers by researching and processing exception items. Surface discrepancies, partner cross-functionally to resolve them, and document outcomes.
- Quality, Compliance & Timeliness: Meet all daily, weekly, and banking-related processing deadlines. Maintain complete, audit-ready records and adhere to internal policies and procedures. Identify opportunities for process improvement and workflow efficiency.
Required
- Associate's degree in Accounting or equivalent experience.
- Strong Excel skills and proficiency working across multiple datasets and systems.
- Solid understanding of payroll taxes, accounts payable, accounts receivable, and/or cash posting.
- Highly detail-oriented, organized, and effective at managing deadlines in a fast-paced environment.
- Strong service mindset with the ability to collaborate across teams.
Preferred
- Experience in factoring, payroll processing, or financial operations.
- Familiarity with reconciliation and exception-management workflows.
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