Controller​/Assistant Treasurer

Summary of Duties

The Controller/Assistant Treasurer assists the Vice President/Treasurer in the overall leadership and administration of the institution’s financial operations. The position is responsible to plan, organize, and direct assigned functions with integrity and ethics. The Controller/Assistant Treasurer assists the Vice President/Treasurer with strategic financial guidance to College leadership; budget development and analysis; external audits; and required reporting; and ensures the safeguarding of institutional assets through sound fiscal policies, effective systems, and strong internal controls.

The Controller/Assistant Treasurer supervises assigned Business Office staff, fosters a culture of collaboration and continuous improvement, and serves as a key resource to internal and external stakeholders on financial matters.

Specific responsibilities include, but are not limited to, the following:

• Assist the Vice President with enterprise risk management activities, insurance renewals and compliance with bonding and liability requirements.
• Partner with the Vice President in development of the annual operating and capital budgets, including revenue forecasting, position control, and variance analysis.
• Assist the Vice Presidents in preparing monthly budget-to-actual analyses and financial projections to support strategic decision-making.
• Direct the financial reporting and reconciliations efforts for the College Foundation.
• Direct supervisor and quality control of assigned areas, including accounts receivable, accounts payable, general ledger, fixed asset management, and cash management.
• Develop, maintain, and monitor sound systems of financial internal controls for all college processes, policies, and procedures to ensure the protection of College assets.
• Research and develop the overall design, maintenance, and compliance reviews of basic internal fiscal controls supporting the integrity, accuracy, and timeliness of financial data.
• Preparation of the annual financial report in accordance with GAAP and GASB standards.
• Serve as the liaison for all external audits of the College’s financial records.
• Manages compliance with external reporting requirements, such as accounting standards; state and federal tax laws; grant requirements; debt compliance; U.S. Department of Education requirements; and accreditation requirements.
• Preparation of monthly financial statements and reports for internal constituents for accreditation or other ad hoc needs.
• Preparation and submission of state accounting reports (SB6), state HEI reporting, and IPEDS.
• Ensure the integrity and security of the College’s general ledger.
• Develop competent, productive and efficient departmental staff through effective supervision, training, motivation, and professional development.
• Develop and administer fiscal plans, policies and procedures in compliance Generally Accepted Accounting Principles and industry best practices.
• Provide consultative assistance to administrative units of the College in the interpretation of financial and budget information.
• Maintain current knowledge of FASB and other GAAP pronouncements that affect the university’s financial system, and best practices in internal controls over financial reporting.
• Oversee major system development projects that impact financial reporting.
• Assures accurate and timely billing of third-party receivables.
• Encourages a culture of transparency and collaboration in the accounting and finance team.
• Serves as the back up for payroll functions.
• Serve as an active member of institutional meetings and within Shared Governance as appropriate.
• Performs other similar duties as assigned.

Required:

• 5-7 years of financial accounting experience in a higher education setting.

Preferred:

• CPA or equivalent qualification strongly preferred.
• Ellucian Banner or other ERP Financial System experience strongly preferred.
• Data analytics and dashboard reporting.
• Previous leadership experience.

Required:

• Bachelor degree in Accounting, Business Administration or related field.

Preferred:

• Active CPA License is strongly preferred.