Account Clerk , II, III - Kauai District Administration

Job Overview

Authorized level:
Account Clerk III. Applications are accepted down to Account Clerk I if recruitment difficulties arise.

• Account Clerk I, SR-06: $3,141.00 per month
• Account Clerk II, SR-08: $3,266.00 per month
• Account Clerk III, SR-11: $3,606.00 per month

• Verifies and enters details of costs, charges or other similar bookkeeping items to correct accounts or classifications;
• Receives, processes and deposits cash collections, maintaining appropriate records and consulting specific books or manuals;
• Performs computations such as discount, interest, ratio and percentage; determines rates, costs, amounts for various items, selecting and using tables or classification data;
• Explains details of services, methods or policies; prepares requisitions or purchase orders, places orders for supplies, materials or contract services; processes invoices and prepares vouchers for approval to authorize disbursement;
• Maintains inventory control records;
• Reviews the clerical work of others, correcting procedures and entries;
• Composes correspondence requiring knowledge of methods, procedures and policies; determines general ledger accounts, journals and subsidiary accounts affected and prepares control sheets or other posting documents;
• Totals entries at specified intervals, takes trial balances, determines corrective entries and reconciles accounts;
• May supervise one or more lower-level account clerks or subordinates.

Experience Requirement

• General
  
  Experience:
  
  Demonstrated knowledge of arithmetic and spelling, ability to follow oral and written directions, write simply and directly, and observe differences in words and numbers quickly and accurately.
• Specialized
  
  Experience:
  
  Posting to accounting records and systematizing fiscal information; reconciling accounts and preparing standard financial statements for Level III positions.
• General Experience (years) – Specialized Experience (years) – Total (years)
  Account Clerk I – 0.5 – 0 – 0.5
  Account Clerk II – 0.5 – 1 – 1.5
  Account Clerk III – 0.5 – 2 – 2.5
• Supervisory aptitude required for some Account Clerk III positions; demonstrated through leadership roles, supervisory training, or favorable performance appraisals.

Substitution of Education for Experience

• High school graduation with basic English and arithmetic courses may substitute for six months of general experience.
• Full‑time accounting curriculum leading to a degree or diploma may substitute for specialized experience, up to a maximum of two years.
• Accredited university baccalaureate degrees in accounting may substitute for specialized experience.

Salary – The advertised salary is based on full‑time employment and includes shortage and school‑year differentials, if applicable.

Temporary Assignment (TA) – Claims of temporary assignment experience must be verified with a TA history report, a signed supervisor letter, or SF‑10 forms.

Documents – Attach all relevant supporting documents to your application. Documents submitted before November 16, 2023 do not transfer automatically to applications submitted on or after December 16, 2023.

The Hawaii State Department of Education does not discriminate on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest or court record, National Guard participation, or any other protected class in accordance with applicable federal and state laws.

New employees can expect their first paycheck within the first three pay periods of their start date. Payday occurs on the 5th and 20th (or previous business day) of every month.

• Holidays: 13 paid holidays per year; 14 during an election year
• Vacation: 21 days per year for Bargaining Units 1, 2, 3, 4, 9, 10, and 13 employees
• Sick Leave: 21 days per year for Bargaining Units 1, 2, 3, 4, 9, 10, and 13; unused credits may contribute to retirement benefits
• Health Insurance:
  State pays part of premiums for State-sponsored medical, drug, vision, and adult dental plans
• Group Life Insurance:
  State provides free life insurance for employees and retirees
• Premium Conversion Plan:
  State deducts health care…