Associate Manager, Site Communications & Executive Support

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Takeda’s manufacturing site in Round Lake, Illinois, produces life‑saving therapeutics for patients worldwide. The Internal Communications Associate Manager supports the execution of internal communications priorities and day‑to‑day channel operations that help employees access and understand key information. The role drafts and coordinates content, supports leader communications logistics, and maintains internal communications channels, aligning to established site and enterprise messaging and guidance.

Communications duties:

• Coordinate and execute internal communications deliverables (content development, publishing, distribution) that support site priorities and align to established communications direction, key messages, and guidance set by site and enterprise communications leadership. External communications support is coordinated through designated communications partners as needed.
• Draft, edit, and proofread content for internal channels (e.g., email, intranet, town halls, leadership updates), incorporating stakeholder input and required reviews.
• Manage and update internal communication channels (e.g., intranet pages, newsletters, digital signage), including basic publishing, content refreshes, and adherence to established standards/templates.
• Coordinate employee events, town halls, and leadership forums, including logistics coordination, speaker support, run‑of‑show, and preparation of presentation materials.
• Produce multimedia content (e.g., short videos, visuals, slide decks) to support storytelling and engagement, within established messaging and brand guidance.
• Ensure business review decks meet Takeda formatting standards; format and quality‑check executive‑ready materials.
• Ensure communications align with brand, tone of voice, and company values; route content through appropriate reviewers as required.
• Track and report effectiveness (e.g., open rates, views, feedback) and suggest tactical improvements to content and channel usage.
• Support change and transformation initiatives by drafting communications, coordinating stakeholder inputs, and supporting deployment of approved messaging.
• Gather employee feedback; apply insights to improve communication practices and channels; and share key themes and risks with site and communications leadership as appropriate.

Administrative / site head support:

• Manage the site leader’s calendar and schedule meetings; coordinate meeting logistics and travel (bookings, itineraries, expenses); respond to scheduling‑and‑meeting‑related inquiries.
• Maintain electronic and physical files, records, and documentation to support smooth, audit‑ready operations; coordinate routine administrative and office needs as required.
• Support meeting preparation and follow‑up (agendas, minutes, action item tracking) and coordinate Viva Engage photo/content support as needed.
• Facilitate New Hire Orientation, coordinating required logistics (e.g., security badges).
• Support team events/workshops/training; process purchase orders, invoices, and expense reports; streamline administrative processes.

Education & experience

• Bachelor’s degree in communications or related field (or equivalent experience).
• 3+ years of experience in communications, marketing, or related roles.
• Internal communications experience preferred.
• Experience writing for diverse audiences (e.g., employee, community, customer‑facing) preferred.
• Experience in a manufacturing/operations environment; and/or the pharma, med tech, or healthcare industry (or agency experience) is a plus.

Capabilities and qualifications

• Experience producing engaging multimedia content for internal audiences, including basic video planning and editing (e.g., scripting, filming, post‑production); familiarity with common video editing…