Registrar - Professional Support Personnel

Overview

Registrar – 12 month position in Lakes Community High School, part of Community High School District 117. This position supports student records, enrollment and related clerical duties in a confidential environment.

• Position Type: Secretarial/Clerical/Secretary
• Date Posted: 1/15/2026
• Location: Lakes Community High School
• Closing Date: 01/25/2026
• District: Community High School District 117
• Pay Rate: $16.05 - $29.50 depending on education/experience

The job of Registrar is done for the purpose of registering/withdrawing of students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and providing general clerical support, information, and/or direction as may be assigned.

• High School diploma is required and an Associate's Degree is preferred
• Excellent computer abilities with Google Applications and other business related software products
• Experience with Excel and working in student databases (e.g. Infinite Campus, SIS, etc.) is preferred

• Maintains a high level of ethical behavior and confidentiality when dealing with student and staff information for the purpose of ensuring compliance with district, state, and federal regulations
• Responds to questions from a variety of internal and external sources for the purpose of providing information and/or directions
• Meets with students and parents for the purpose of determining enrollment eligibility and enter registration data
• Presents information on administrative procedures and services for the purpose of training and orienting incoming students and/or disseminating information to parents
• Compiles student records for the purpose of meeting state, federal, and/or district requirements
• Interprets and evaluates transcripts of incoming students for the purpose of transferring grades and semester credit hours into the district student information system
• Reviews guidelines in evaluating incoming student transcripts for the purpose of ensuring conformance with district grading, curriculum and credit
• Verifies student related data for the purpose of ensuring accuracy of the student records
• Maintains a variety of documents, files, and records for the purpose of providing up-to-date information and/or historical reference in accordance with administrative guidelines and legal requirements
• Manages student information system for the purpose of maintaining the accuracy and efficiency of student data
• Performs enrollment and withdrawal activities and prepares and maintains permanent student records for all students for compliance with legal requirements
• Prepares standardized documents and reports for documenting activities and communicating information
• Processes documents and materials for providing required information in response to requests from students, other districts, colleges/universities and/or employment agencies
• Researches discrepancies in student records for verifying graduation status and ensuring accuracy of information
• Compiles ad hoc reports and data collection for providing accurate information
• Coordinates transportation for new students and address changes as requested
• Serves as liaison to the Guidance Department for new and withdrawing students for maintaining accuracy and efficiency of student data
• Supports Assistant Principal of Student Services for ensuring the accuracy of student records, residency

• Attends department, in-service meetings, workshops and/or seminars as assigned
• Participates in training to update skills as district software changes occur
• Performs other related duties to ensure the efficient functioning of the school district
• Supports and serves as back up to other Professional Support Personnel (PSP) as needed

• Ability to demonstrate regular attendance and punctuality
• Ability to multitask under deadlines and adapt to changing priorities
• Professional demeanor with ability to handle confidential information
• Tact, good judgment, and initiative in dealing with students, faculty, and parents/guardians
• Ability to communicate with diverse groups
• Pr…