Accounting Assistant ; Part-time

The Village of Libertyville seeks a part-time Accounting Assistant to be responsible for serving as first public contact person for callers and/or visitors to Village offices; provides information to the public regarding Village functions and activities; performs a variety of skilled clerical and administrative tasks; provides basic office support/revenue related/operational duties.

Administration and Finance Department

$22-$27 per hour DOQ

IMRF Pension Eligible

Preferred hours of 9:00am – 3:00pm Monday – Friday. (includes ½ hour unpaid lunch break)

Open until filled

• Acts as a first level customer assistant and/or answers the telephone for Village offices; determines the nature of the visit or call; directs callers to the proper office or person or takes messages as required.
• Files birth and death certificates for portions of Lake County. Access and process birth and death certificates, answer questions about certificates and availability, troubleshoot errors and delays.
• Accepts payments for water bills, Village stickers, parking tickets, etc. Ensures that receipts are balanced on a regular basis.
  Performs a variety of basic office support duties such as collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading typed or printed materials.
• Enters and retrieves data from a computer system and produces reports; operates standard office equipment.
• Demonstrates exemplary customer service and is courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

• Standard office practices and principles.
• A general knowledge of Microsoft Office programs such as Word, Excel, Power Point.
• Record keeping principles and practices; correct business English, including spelling, grammar and punctuation, business arithmetic.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.

• Registrar Birth Certificates and Death Certificates (upon hire or within 90 days of employment).

• High School Diploma/GED; AND one (1) year of clerical experience; OR an equivalent combination of education, training and experience. Government experience is a plus.
• Bilingual (English / Spanish) a plus but not required.

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