Colleague & Benefits Specialist

Title: Colleague & Benefits Specialist

State Role

Title:

Human Resource Analyst I

Hiring Range: Based on qualifications & experience

Pay Band: 4

Agency: Virginia Military Institute

Location:VMI HUMAN RESOURCES OFFICE

Agency Website: (Use the "Apply for this Job" box below)..edu

Recruitment Type: General Public - G

• Responsible for overseeing all health insurance plans, including medical, dental, vision, mental health, and prescription drug coverage, for both full-time active employees and separated employees, as well as their dependents.
• This includes managing COBRA and flexible spending accounts.
• Responds to all benefits emails, correspondence, and phone calls within 48 hours of receipt.
• Additionally, maintain employee benefits eligibility and retirement files within the Cardinal system.
• Direct the preparation of documentation and the processing of all payroll transactions for faculty, administrative staff, classified employees, and wage employees.
• Ensure that all transactions comply with state and federal regulations.
• Coordinate the reporting of all payroll transactions to the central office of the Payroll Section and Personnel Records.
• Enter all payroll changes into the DATATEL Colleague HR system on a semi-monthly basis.

• Provide thorough benefits counseling to new employees.
• Follow up with them as needed to ensure they complete their enrollment paperwork in a timely manner.
• Enroll all new full-time employees in the retirement system, VRS Navigator, and regularly update their information.
• Benefits Communications:
  Conduct orientation and training sessions on benefits.
• Keep all active and retired employees informed about the policies of the Commonwealth of Virginia and Virginia Military Institute on an ongoing basis through webinars, seminars, and written materials.
• Address payroll-related questions from employees and resolve any discrepancies.
• Develop and distribute communications during Open Enrollment and respond to all inquiries.

• Manage the enrollment and updating of life insurance for full-time employees, as well as disability insurance for all employees in the Virginia Sickness & Disability program.
• Calculate optional life insurance premiums for the payroll department and continuously review and update this information.

• A solid understanding of medical, dental, and vision insurance, as well as life insurance, flexible spending accounts, retirement plans, COBRA, HIPAA, and other employee benefits are essential.
• Proficiency in computer skills, especially with Microsoft Word and Excel, is required. The ability to multitask and learn new software programs is necessary.
• Strong organizational skills and attention to detail are also crucial.

• Associate degree with two years of experience in employee benefits
• Knowledge of Colleague system and Cardinal systems.
• Experience in Higher Education environment setting

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Name:
Valarie R. Stores

Phone:

Email: hroffice

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022
- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.