Facilities Operations Assistant - PART TIME - Lexington, KY

Operations Support Specialist

Employment Type: Part‑Time

Location: On‑Site (some Remote/WFH days)

We are seeking a reliable and detail‑oriented Operations Support Specialist to assist with daily administrative, operational, and organizational tasks across the company. This role is ideal for someone who enjoys structured work, thrives on supporting a busy team, and wants to gain hands‑on experience in operations, staffing coordination, and workflow management. You will help keep internal processes running smoothly so the rest of the team can focus on higher-level work.

This is a great opportunity for someone looking to grow professionally in an operations‑driven environment.

• Assist with routine facility and office coordination tasks
• Research vendors, gather quotes, and organize vendor and service information
• Maintain facility‑related documents, inventories, and contracts
• Support operational changes such as office relocations, workspace updates, or equipment setups

• Create, update, and maintain workflow documents, checklists, and scheduling tools
• Assist with daily correspondence, file management, and general task tracking
• Draft and format internal communications, memos, and simple reports
• Pull reports, organize data, and prepare basic summaries for leadership

• Strong organizational skills and exceptional attention to detail
• Clear written and verbal communication skills
• Ability to work across multiple software platforms; quick to learn new systems
• Comfortable managing several tasks with guidance and clear expectations
• Experience in operations, office administration, staffing support, or similar roles is helpful but not required

• Dependable, proactive, and eager to learn new tasks
• Comfortable with technology and able to troubleshoot simple issues
• Able to work independently once tasks are assigned
• Professional and confident when interacting with staff, vendors, and providers
• Enjoys supporting routine workflows in a fast‑paced, task‑oriented environment