Accounts Payable Manager

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Vision insurance

Activate Games is a rapidly expanding interactive gaming and entertainment facility dedicated to delivering immersive guest experiences. As our footprint grows, so does the complexity and volume of our financial operations. We are seeking an experienced Accounts Payable Manager to lead our AP function, optimize processes, and ensure timely and accurate financial operations in a dynamic, fast‑paced environment.

The Accounts Payable Manager oversees all AP operations, including establishing standardized expenditure processes, implementing invoice approval workflows, introducing digital approval systems, ensuring accurate invoice coding, and determining cash requirements for check runs. This role is essential in strengthening financial controls, enhancing AP systems, and supporting the organization’s continued rapid growth.

Oversee the full accounts payable process, including invoice processing, payment runs, vendor account reconciliation, and issue resolution.

• Ensure all AP activities comply with company policies, and internal controls.
• Develop, optimize, and document AP procedures to increase accuracy, efficiency, and scalability.
• Lead initiatives to automate manual processes and leverage AP technology tools.
• Monitor AP aging reports; maintain cash flow forecasting related to AP obligations.
• Maintain strong relationships with vendors, ensuring timely communication and issue resolution.
• Collaborate with purchasing, operations, and finance teams to support overall business needs.
• Review and approve vendor onboarding, including compliance checks and contract terms alignment.
• Oversee AP‑related components of month‑end and year‑end close, including reconciliations and accruals.
• Prepare and review AP reports for leadership, highlighting trends, risks, and improvement opportunities.
• Ensure accurate and timely processing of 1099s and other regulatory filings.

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field is a plus.
• 8+ years of accounts payable or general accounting experience.
• Experience in a fast‑paced, multi‑entity, or high‑transaction‑volume environment strongly preferred.
• Strong knowledge of AP best practices, vendor management, and internal controls.
• Proficiency with accounting/ERP systems and Microsoft Excel.
• Excellent communication, problem‑solving, and leadership skills.
• Ability to thrive in a growth‑oriented, rapidly evolving company culture.

• Be part of an exciting, innovative entertainment brand.
• Fast‑growing company with opportunities for advancement.
• Collaborative, energetic team environment.
• Competitive compensation and benefits package.