Secretarial Assistant - Front Office

Overview

Position Title: School Secretarial Assistant
Department: Instructional Services
Reports To: Principal
FLSA Status: Non-Exempt

• High school graduate
• Minimum of two years of secretarial experience preferred; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities

Must have current government issued identification

8 Hours/190 Days
Support Staff Salary Scale (Grade
7)

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

Under general supervision is responsible for providing direct school level secretarial and clerical office support. Conducts such duties as word processing, filing, sorting and collating materials, answering incoming calls, scheduling appointments, etc.

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.
• Provides secretarial support by performing such duties as answering, screening and directing telephone calls; taking messages; word processing; directing visitors; and scheduling appointments.
• Performs various clerical duties such as filing; sorting incoming and outgoing mail; sorting and collating documents; preparing copies; distributing documents and related materials, maintaining various records, etc.
• Generates various records and forms; prepares letters and related documents as assigned.
• Enters and maintains computer records.
• Assists with attendance records if assigned.
• Provides assistance as a back-up to other office staff when necessary.
• Effectively uses personal technology devices and software applications for the management of pertinent information and communication.
• Operates and utilizes general office equipment.
• Performs other job-related duties as assigned

No budgetary or supervisory responsibility.

Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies. Must be able to access reliable transportation. Personal computer experience required. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software. Ability to establish and maintain effective working relationships with students, staff and the school community.

Ability to speak clearly and concisely both in oral and written communication. Ability to apply knowledge and current research and theory. Ability to organize and implement a flexible work schedule in order to meet reporting deadlines. Ability to self-monitor and manage multiple tasks while working individually and with members of a group. Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines.

Some extended hours and multiple demands from several people are frequently required of the employee. Computer literacy required. Knowledge of the policies, procedures, and activities of the school district that pertain to the specific duties and responsibilities of the position. Knowledge of school policies, procedures, and operations. Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies used in daily activities.

Ability to maintain high standards of accuracy in exercising duties. Ability to anticipate work to be completed and to complete work without the need for direct supervision. Ability to maintain confidentiality of employee and student records and information. Ability to interact and communicate effectively and professionally with supervisors, co-workers, teachers, students, and the general public.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands are restricted to work requiring occasional lifting/moving of items up to twenty-five pounds. The employee will sometimes push/pull items such as furniture or boxes of…