Finance and Compliance Administrator

We’re a specialist catering company dedicated to providing delicious, healthy and exciting food for Independent Schools. We know the crucial role that food can play on a pupil’s ability to learn, develop and ultimately flourish. Food isn’t simply fuel, it’s critical to creating happy, healthy and inquisitive young minds.

Lexington is committed to safeguarding children and colleagues. Candidates that are shortlisted for this role, will be required to have an Enhanced Disclosure and Barring Service (DBS) check, including Children's Barred List.

Finance and Compliance Administrator

We are seeking a highly organised and detail-oriented Finance and Compliance Administrator to join our team. This individual will be responsible for collating and managing all daily data related to hospitality recharges, core feeding, stock, and purchase tracking. The role requires a strong understanding of financial systems, compliance standards, and the ability to maintain accurate and up-to-date records to support business operations.

The ideal candidate will be proactive, analytical, and capable of working independently while adhering to regulatory requirements and internal financial protocols.

Collect and organise daily data related to hospitality recharges, core feeding, stock, and purchase tracking.

Ensure all data is accurate, complete, and recorded in a timely manner.

Verify and reconcile discrepancies within the data to maintain consistency and accuracy.

Assist in the preparation of daily, weekly, and monthly financial reports related to hospitality recharges, stock, and purchases.

Monitor and track core feeding processes to ensure compliance with company standards.

Ensure that all data aligns with financial policies and procedures.

Ensure that all financial activities related to recharges, stock, and purchases are in compliance with internal policies, legal regulations, and industry standards.

Assist in the preparation for audits by ensuring all necessary documentation and records are up to date and in compliance with applicable regulations.

Track inventory levels and assist with the management of stock and purchase records.

Coordinate with relevant departments to ensure that stock levels are accurately maintained and purchased in alignment with operational needs.

Help maintain records for the movement of goods and materials related to hospitality operations.

Collaborate with cross-functional teams (e.g., hospitality, operations, and purchasing) to ensure seamless data flow and alignment with financial objectives.

Communicate with relevant departments to resolve discrepancies and ensure data integrity.

Maintain and update financial databases and systems used for tracking recharges, stock, purchases, and core feeding.

Recommend improvements or enhancements to existing processes and systems to ensure accuracy and efficiency.

Provide administrative support to the finance team as required.

Assist in other finance-related tasks, such as preparing documents, managing reports, and assisting with general compliance matters.

At least 3 years managing finance admin and finance compliance.

Proven experience in a finance or compliance role, ideally in the hospitality industry.

Strong understanding of financial systems, data analysis, and reporting processes.

Proficiency in Microsoft Excel and other financial software tools.

Excellent organisational skills and attention to detail.

Ability to handle sensitive and confidential information with integrity.

Strong communication skills, both written and verbal.

Knowledge of compliance standards, regulations, and internal auditing processes (preferred).

Proactive and solution-oriented with a high level of initiative.

Strong analytical skills and ability to spot discrepancies or errors in financial data.

Abilit…