Business Operations Project Coordinator

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WHO WE ARE

Paladin is a boots‑on‑the‑ground solutions partner for building owners. We focus on three key services:
Direct‑to‑Owner Engineering for Mechanical, Electrical, and Plumbing systems, Sustainability Consulting, and Commissioning.

Paladin exists to steer successful outcomes by serving building stewards. To fulfill this mission, we focus on sustainability consulting to define aspirational goals, engineering to develop the ways to achieve those goals, and commissioning to verify those goals are achieved. We are emission‑reduction focused, looking to pragmatic applications of technology and practice in support of building excellence. Our values reflect the team and culture enabling us to improve ourselves, our customers, and our communities one step at a time.

ABOUT THE ROLE

Paladin is seeking an enthusiastic Business Operations Project Coordinator to support the President in the firm’s day‑to‑day operations. As a Business Operations Project Coordinator, you will be responsible for responding to client inquiries, drafting proposal letters, and assisting with budget development. You will also coordinate and deliver project deliverables.

Location:

Lexington, KY. Salary: $50,000.00–$65,000.00. This is a full‑time position.

• Maintain CRM and coordinate client communications within the company
• Track proposal status, and manage follow‑ups
• Assist with the development of presentations, reports, and case studies
• Prepare and manage project documentation (agendas, meeting minutes, submittals, reports)
• Track task lists, deliverables, and deadlines in coordination with each project
• Pull, populate, polish and deliver documentation after client meetings
• Support leadership with budgeting, reporting, and administrative logistics
• Collaborate with cross‑functional teams to meet client deliverables
• Deliver documents that are well‑written, technically accurate, and well‑formatted
• Duties will be added, removed, or modified as necessary

• Bachelor’s degree in Business Administration, Environmental Science, Engineering, Construction Management, or related field
• Minimum of two (2) years of related experience in A/E/C industry
• High level of attention to detail to ensure accuracy and excellent organizational skills
• Experience with Microsoft Office (Excel, Word, Powerpoint, Outlook, Forms, Teams)
• Ability to work on multiple tasks with minimal supervision while planning, scheduling, and completing tasks within established deadlines
• Strong verbal and written communication skills including spelling and grammar
• Ability to complete mathematical calculations such as unit conversions, scaling, percentages, and averages
• Project management experience is a plus
• Experience with A/E/C industry specific software is a plus (Deltek, Procore, eCommunications, Autodesk Building 360, and similar programs)
• A valid driver’s license and reliable transportation
• Ability to pass background check to work with correctional facilities and primary and secondary educational facilities

• Extended periods of time working on a computer and computer accessories (keyboard, mouse, etc.)
• Local travel for client meetings or to job sites