Administrative Services Assistant

Position: STEPS Administrative Services Assistant
Job Summary

The MGCAFE Business Center is seeking a STEPS Administrative Services Assistant to support HR and Finance operations and serve as the primary point of contact for daily office activities.

This role provides key administrative, operational, and event support, including:

* Coordinating purchasing and financial processes,

* Routing forms and requests

* Monitoring shared inboxes

* Ensuring timely communication and workflow across the Business Center

* Manages front desk operations: mail and package distribution, and assists with documentation and system requests

* Coordinate meetings and events-from scheduling and logistics to catering and communications

* Supports engagement activities such as HR events, the Users Group Conference, and the annual holiday lunch.

Additional duties include:

* Maintaining the unit website and distribution lists

* Assisting with marketing materials

* Managing promotional inventory and branded item

* Supporting office-wide administrative processes

This position is ideal for someone who is organized, detail-oriented, and enjoys supporting multiple teams in a fast-paced, collaborative environment.

Skills / Knowledge / Abilities

Outlook, Zoom, Microsoft Teams, Excel

Does this position have supervisory responsibilities? No Preferred Education/Experience Final date to receive applications 03/26/2026 Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.