Administrative Support Associate

Posting Details

Job Title: Administrative Support Associate I

Requisition Number: RE53453

Department Name: 7K015:
Centralized Business Operations

Work Location: Lexington, KY

Grade Level: 41

Salary Range: $/hour

Type of Position: Staff

Position Time Status: Full-Time

Required

Education:

AA

Required Related

Experience:

3 years

Required License/Registration/Certification: None

Physical Requirements: Sitting for long periods of time; extensive computer use; lifting/carrying up to 10 lbs

Shift: Monday – Friday

Final date to receive applications: 03/15/2026

for more information about equivalencies: (Use the "Apply for this Job" box below)./equivalencies

The College of Pharmacy is seeking an Administrative Support Associate I.

The position will serve as the Operations Facilitator ‘Subject‑Matter‑Expert’ (SME) that will process a variety of financial transactions daily including, but not limited to travel vouchers, PRDs, SRMs, pro‑card edits, and goods confirmations. They will safeguard the funds disbursed by ensuring the stewardship and appropriateness of expenditures; compliance with all laws, regulations, and restrictions regarding the COP’s disbursement activities; ensuring a working knowledge in all respective disbursement areas.

They will coordinate the timely flow of assigned purchasing request documents received by the Centralized Business Office (CBO) and log each document into the appropriate transaction log, verify sufficiency of funds in accounts and ensure appropriate approvals support each transaction prior to processing.

Serves as a liaison between the COP and UK Central units (e.g., Accounts Payable, Purchasing, etc.) regarding disbursement activities. When required, the SME is responsible to train and educate COP constituents on university and COP policies and procedures surrounding financial transactions to ensure compliance. Will effectively cross‑train designated colleagues on procedures to secure seamless continuity of CBO operations during periods of absence.

Solid understanding of UK disbursement procedures; MS Office, Adobe, SAP.

No

Not specified.

We value the well‑being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre‑employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.