Administrative Services Assistant

Posting Details

• Job Title:
  
  Administrative Services Assistant
• Requisition Number: RE53467
• Working Title:
  
  Administrative Services/Events Assistant
• Department Name: 3CP20:
  
  Phys Plt-Recycling Operations
• Work Location:
  
  Lexington, KY
• Grade Level: 42
• Salary Range: $/hour
• Type of Position:
  Staff
• Position Time Status:
  Full-Time
• Required
  
  Education:
  
  AA
• Equivalencies: (Use the "Apply for this Job" box below)./equivalencies
• Required Related
  
  Experience:
  
  4 yrs
• Required License/Registration/Certification:
  None
• Physical Requirements:
  
  Standing or walking with objects up to 25lbs;
  Sitting at computer workstation for extended periods;
  Repetitive motion;
  Loud noises;
  Dust;
  Fumes. May be exposed to elements of weather and temperature extremes while on and/or traveling to/from a job site(s).
• Shift: 8:00am – 5:00pm (Monday – Friday). Hours of work may vary dependent upon situational factors requiring night(s), weekend(s), and/or holiday(s) response.
• Final date to receive applications: 03/24/2026

Reporting directly to the Facilities Services Director Associate, this position provides administrative support to all departments. Processes and tracks departmental purchase orders and invoices and resolves any discrepancies;
Authorizes departmental credit card purchases and processes statements;
Researches and resolves billing inquiries;
Processes work orders and monitors cost center allocations, including applied labor hours and expenditures;
Monitors success metrics department-wide;
Creates reports and analyses results for various administrative needs across all departmental services;
Adheres to established University procedures and policies;
Ensures compliance with departmental and University Records Retention Requirements.

In addition, the Administrative Services Assistant provides turn‑key support as required for large events (i.e. graduations) as well as smaller events (i.e. Benefits Open Enrollment) to achieve a high level of client satisfaction;
Reviews specifications and tracks costs of materials, tools, equipment, and labor related to each special events’ services;
Obtains and reviews relevant information to ensure overall quality, compliance, and cost containment;
Implements processes to ensure the safety and well‑being of all event participants;
Analyzes event(s) and communication processes and constantly seeks to make improvements;
Strives for program success and implements continuous improvement in creativity, organizational techniques, tracking details, and flexibility.

• MS Windows/Office
• SAP
• KRONOS

Experience in providing administrative and business services support across multi‑departmental teams is essential;
Project management, planning, and executing events of varying sizes;
Ability to manage vendor resources and relationships, multi-task, adapt to changing priorities and duties, and remain calm under pressure.

No

Bachelor’s Degree + 3 Years

We value the well‑being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre‑employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.