Administrative Services Asst​/UKHC

Overview

Job Title Administrative Services Asst/UKHC

Requisition Number RE53022

Working Title Administrative Services Asst

Department Name MG350:
Neurology

Work Location Lexington, KY

Grade Level 08

Salary Range $/hour

Type of Position Staff

Position Time Status Full-Time

The Administrative Services Assistant provides comprehensive administrative, operational, and analytical support across faculty affairs, outreach operations, provider compliance, and departmental customer service functions. This role manages complex processes related to faculty appointments, promotions, reappointments, tenure reviews, and credentialing, ensuring accuracy, compliance, and timely completion of all required actions. The coordinator serves as a primary liaison for faculty members, departmental leadership, review committees, and administrative partners, supporting dossier preparation, documentation standards, and regulatory requirements.

In addition, the position oversees the coordination of external outreach sites by facilitating provider onboarding, training, system access, and ongoing partner support. The coordinator maintains strong relationships with outreach leadership and clinical teams, helping streamline operations, resolve issues, and implement process improvements that enhance partner satisfaction and program effectiveness. A key responsibility includes monitoring provider documentation compliance by tracking completion metrics, identifying trends in noncompliance, and collaborating with providers and leaders to improve accuracy and timeliness of clinical documentation.

The coordinator extracts, analyzes, and reports clinical data from EHR and other systems to support billing, auditing, and operational reporting needs, ensuring data integrity and adherence to privacy standards. The role also delivers general administrative support and high-quality customer service to internal and external stakeholders, assists with special projects, and actively engages in professional development. Through strong organization, communication, analytical skills, and a commitment to confidentiality and collaboration, the coordinator contributes to an efficient, compliant, and service-oriented departmental environment.

MS Windows
, Outlook
, Lightning Bolt
, Word
, Excel
, EPIC
, Adobe
.

Does this position have supervisory responsibilities? No

Required Education AA

Required Related Experience 4 yrs

Required License/Registration/Certification None

Preferred Education/Experience Bachelor’s Degree and three years experience highly preferred.

Final date to receive applications 02/02/2026

Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.