AP​/AR Specialist

Position Summary

We are seeking a detail-oriented and experienced Accounts Payable and Accounts Receivable Specialist to join our finance team. This role is responsible for managing both incoming and outgoing payments, ensuring accurate financial records, and supporting the day-to-day operations of the accounting department.

• Process vendor invoices accurately and in a timely manner.

• Match invoices with purchase orders and receiving documents.

• Verify transaction details and obtain proper approval before payment.

• Schedule and prepare payments via checks, ACH, or wire transfers.

• Maintain vendor files and resolve discrepancies or billing issues.

• Reconcile AP accounts and prepare monthly reports.

• Assist with 1099 processing and year-end reporting.

• Generate and send customer invoices based on sales orders and contracts.

• Monitor customer accounts for non-payment, delayed payments, and other irregularities.

• Apply incoming payments to customer accounts accurately.

• Follow up with clients on outstanding invoices and resolve billing issues.

• Maintain detailed records of communication and payment history.

• Prepare aging reports and assist with cash forecasting.

• Support month-end and year-end closing processes.

• 2+ years of experience in AP/AR or general accounting roles.

• Strong understanding of accounting principles and financial procedures.

• Proficiency with accounting software

• Strong Excel skills and familiarity with financial reporting tools.

• Excellent attention to detail, organizational, and time management skills.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in…