Executive Assistant

Hiring Executive Assistant to Support VP Level Executive within Higher Education Space! Responsibilities:

• Provides administrative support to the vice president in several capacities including confidential communications with the President, Board of Trustees and State’s Attorney’s General’s office, management of admission and financial aid programs, and communication on behalf of the vice president with constituencies both on- and off-campus.
• Prepare PowerPoint presentations, organizational charts and other special presentations for Executive Officer.
• Works collaboratively with the vice president and their leadership team to develop and document goals, policies, and procedures for the offices.
• Responsible for scheduling meetings and preparing correspondence and related materials for meetings, including agendas of the Board of Trustees Admission and Financial Aid Committee.
• Responsible for establishing and maintaining official documents and records
• Maintains the budgets for all Division of Enrollment Management units and produces expenditure reports as needed by Executive Officer.
• Provides extraordinary attention to detail.

• Education:
  
  Associate’s degree; bachelor’s degree preferred. Must have successful completion of courses in typing, data entry, word processing, database, spreadsheets, and microcomputer systems. Strong verbal and written communication skills. Exceptional organizational skills.
• Thorough working knowledge of modern office practices and procedures, business English, spelling, good grammar and arithmetic, and of standard record maintenance procedures. Thorough working knowledge of various computer software packages, i.e., word processing, spreadsheet applications, and data base management.
• Experience:
  
  At least six (6) years of full-time employment in the secretarial/administration field in a progressively responsible position. Higher education experience preferred.
• Any combination of acceptable education and experience, which has provided the necessary knowledge and skills to fulfill the requirements of this position, may be considered.