Payroll Coordinator

Job Title:

Payroll Coordinator

Wage/Hour Status:
Non – Exempt

Reports to:

Payroll Manager

Dept. /School:
Accounting / Finance

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Education/Certification

• High school diploma

• 3- 4 years payroll accounting payroll experience

• Knowledge of basic payroll accounting procedures
• Ability to maintain accurate and auditable records
• Ability to use software to create spreadsheets, databases, and do word processing
• Proficiency in keyboarding and file maintenance
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Effective organizational, communication, and interpersonal skills

• 2-3 years of experience working within a school district Payroll Accounting Department
• Working knowledge of Skyward Accounting software

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine with holdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Compile, maintain, and file all reports, records, and other documents as required including payroll records, absent‑from‑duty reports, and service records.
• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.

All equipment required to perform jobs duties and task previously described.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable