Administrative Analyst - City Manager's Office; Part-Time

Performs and/or coordinates a variety of difficult administrative projects, analytical studies, and complicated research within a broad range of administrative operations. Provides technical support related to department technology systems and business plan development. This position plays a key role in advancing departmental sustainability initiatives, including performance tracking, environmental reporting, and community engagement efforts aligned with the City's strategic goals.

Under general supervision, positions at this level generally receive occasional instruction or assistance as new or unusual situations arise and are aware of the operating procedures and policies of the work unit, with most work being performed independently. More complex thinking and reasoning skills are required, as employees at this level perform more complex and responsible duties and may be assigned special projects.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodation so that qualified employees can perform the essential functions of the job.

• Participates in departmental studies to analyze and evaluate the effectiveness of work methods and resource utilization and manages departmental performance metrics.
• Supports and promotes community outreach and engagement activities that align with the City’s strategic plan, including sustainability initiatives.
• Identify, pursue, and manage organization-wide grant opportunities.
• Performs Application/Software Administration on department applications to meet department needs.
• Provides user application training assistance and support to department personnel.
• Responds to internal and external information requests from departmental employees, city administration, citizens, and regulatory agencies.
• Researches and prepares reports and materials for council meetings and other meetings as assigned.
• Performs a variety of administrative tasks such as research projects; developing and monitoring master plans; preparing reports, graphs, charts, and other illustrative materials as required from factual and/or statistical data and other applicable sources.
• Performs research on various City and departmental policies and procedures as assigned, develops recommendations for modifications and changes when needed and works with managers to develop training modules for various procedures and tasks.
• Assists in the analysis and formulation of the department’s business plan, annual budget, and goals and objectives for the department.
• May monitor department finances including purchase orders, invoices, purchase requisitions, payment authorizations, budget transfers/adjustments and reimbursements.
• May assist with developing city-wide process improvement initiatives.
• Responds to resident complaints and concerns.
• Performs other duties as assigned.

Bachelor's Degree in Business Administration, Public Administration, Sustainability, or a related field.

One (1) year of progressively responsible administrative, educational, analysis and/or management experience required.

Any combination of related, education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.

None.

Must submit to and pass a pre-employment drug test. Must possess a valid State of Texas Driver's License Class "C" and good driving record as defined by City policy.

Knowledge of:
Department functions and basic functions of other City departments;
Department policies, procedures, principles, practices, and applications; research and analytical techniques for improving department systems and practices; report presentation; and budgetary functions.

Skilled in:
Applying analytical reasoning; gathering and analyzing data and drawing conclusions and presenting data and other information in a clear and logical manner; working with large electronic documents; conducting benchmark surveys and best practices research; applying independent judgment, personal discretion, and resourcefulness in interpreting and applying guidelines; reading, interpreting, applying, and explaining rules, regulations, policies, and procedures; preparing clear and concise reports;

making recommendations based on findings and in support of organizational goals; using a personal computer including Microsoft Office Suite, email, internet, and Google products; accepting responsibility for his/her actions; performing work accurately and thoroughly; following instructions, safety practices, and standard operating procedures in performing assigned tasks; communicating effectively, clearly, and concisely both orally and in writing; being punctual and attending work regularly;

and working effectively with people…