Billable Work Coordinator

Billable Works Co‑ordinator Job Overview

We are looking for a highly organised and detail‑oriented Billable Works Coordinator to join our growing team.

This role involves supporting the delivery of a wide range of chargeable works, across multiple disciplines, which are instructed by our client.

The successful candidate will have excellent analytical and problem‑solving skills and strong communication abilities.

• Supporting the delivery of works in compliance with the contract and governance arrangements.
• Quality assurance.
• Completing RAMS reviews and ensuring contractors have required training and in‑date documentation.
• Ensuring appropriate risk assessments and statutory documentation is in place ahead of works commencing.
• Managing the booking of contractors.
• Managing communications with all stakeholders.
• Risk and opportunity management.
• Reporting progress at regular intervals.
• Managing the billable works tracker to ensure accurate information is available.
• Seeking and developing ongoing continuous improvement.
• Supporting the team in delivering department objectives.
• Adhering to all health and safety regulations, policies, and best practices to safeguard the well‑being of staff, contractors, and visitors.
• Raising POs to suppliers.
• Updating CAFM system.
• Undertaking any other duties as required by your supervisor, commensurate with your skills and experience.

• Strong computer literacy, including proficiency in Microsoft Office Suite and CAFM systems.
• Excellent organisational and time‑management skills with the ability to manage multiple tasks and deadlines effectively.
• Strong communication skills, both written and verbal, with the ability to liaise effectively with internal and external stakeholders.
• Proven problem‑solving and analytical skills, with a keen attention to detail.
• Strong teamwork skills, with the ability to work collaboratively and support colleagues across different departments.
• The flexibility to adapt to changing priorities and work requirements.
• Outcome driven.
• Calm and considered approach when faced with adversity and high‑pressure situations.
• Always displays a positive attitude.
• Embrace and contribute towards innovation and improving systems for a better way of working.

Since 1987, Mitie’s 68,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites, hospitals and schools.

• Virtual GP on hand for you and members of your household.
• Financial wellbeing assistance through our Salary Finance scheme, allowing you to access 50% of your earned pay before payday for a small fee.
• Competitive loans and a flexible lifestyle benefits platform, Choices.
• Optional purchase of extra days’ holiday, critical illness insurance, dental treatment or technology products at an affordable cost.
• High street discounts through the MiDeals platform and a cycle‑to‑work scheme.
• Life cover of up to four times your salary.
• Enhanced pension contributions, a save‑as‑you‑earn scheme, and a Mitie Matching Share Plan.
• Mitchie Stars recognition scheme and monthly cash prizes, with a chance to win £10,000 at year‑end.
• Career progression through diverse training and development resources.

Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).