S25032 Administrative Assistant - Temporary

We are excited to have a Temporary Administrative Assistant opportunity available immediately until August 31, 2026.

Lethbridge School Division embraces diversity and functions in a dynamic, innovative, and fast paced environment. To help support student success, we are looking for flexible, empathetic, optimistic, and patient individuals to work as part of a dynamic team. Lethbridge School Division is looking for an energetic professional who doesn't mind wearing multiple hats. The Administrative Assistant is directly responsible for all administrative support functions and processes within the office.

Responsibility also includes performing specialized administrative support functions and for supervising School Support staff performing assigned tasks and more routine work. Administrative support functions include maintaining all school and student records, accounting and budget functions, providing input to administrative plans, reception, word processing, purchasing and inventory control. The Administrative Assistant also coordinates information and provides special reports for internal and external use.

The Administrative Assistant has considerable contact with students, parents, administrative and teaching staff and Division Office staff. Contacts at this level may include participation on internal committees and resolution of routine administrative problems requiring a good understanding of school requirements and Division policies. External contacts frequently involve providing information and require fostering and maintaining good relationships with the school community.

Supervisory positions are responsible for overseeing the work of one or more employees performing office support functions. Responsibilities include ensuring work standards are maintained, time frames are met, assigning new work and providing direction and training on new procedures. Positions at this level provide input to performance reviews and may participate in selection of office staff.

The successful candidate will possess demonstrated abilities in the above mentioned administrative responsibilities and effective working relations with the public, students, school staff, administrations and division officials.

• Candidate has unwavering commitment to the belief that student learning and well-being is our core business.
• Candidate has an unwavering commitment to creating a warm, welcoming, inclusive environment for students, parents, and community members.
• Candidate has a strong understanding of the power of collaboration to support the work of caretakers, support staff and teachers and can work side-by-side with staff and school leadership to further the academic priorities of the school.

What will you work?

35.00 hours/week Monday-Friday.

Approximate

Schedule:

8:00 am - 4:15 pm Monday
- Thursday

8:00 am - 12:45 pm Friday

This position follows the assigned Administrative Assistant Elementary School calendar and allows the successful candidate to have certain school breaks off. This includes a summer break beginning July 4, 2026. The employee will return to work in mid-August 2026 following the summer break.

What do you need to succeed?

• Have a proven history of positive interactions with students and parents.
• Have a proven history of advocacy for community involvement in the school.
• Have a proven history of being a committed team member at both the school and division level.

We are looking for experience in performing the following:

• Knowledge of the policies, procedures and regulations of the school, school division and Alberta Education.
• Manage budget lines, accounts payable, vendor payments and onsite cash management.
• Data and report management using excel.
• Coordinate purchasing and ordering for the school.
• Power School – daily student attendance, weekly attendance reporting, updating student demographics, medical information inputting and updating, locker/lock management.
• Cash on Line - assisting parents on set up and function of online banking, provide statements and information for parents, bank deposits for fundraised money.
• Manage school cumulative files and student records - student…