Bookkeeper - Parents as Teachers South Region - Part-Time

Are you passionate about numbers and people? Consider joining our team!

Title: Bookkeeper/Administrative Assistant

Location: Lethbridge, AB

Hours: .6 FTE – .08 FTE (TBD 21-28 hours per week)

Proposed

Start Date:

To be determined with the successful candidate

We offer an exceptional paid benefits package, through Alberta School Employee Benefit Plan (ASEBP) including vision, dental, extended health;
Generous health spending account;
Three weeks (prorated) paid vacation. Occasional evening and weekend work required.

For over twenty-eight years, South Region Parents as Teachers has been engaging and supporting families in Southern Alberta to promote the optimal development, learning and health of their children (prenatally – kindergarten) in the crucial early years of life. Our mission is to provide the information, support and encouragement families need to help young children develop optimally. South Region Parents as Teachers is proud to be an International Parents as Teachers Affiliate program utilizing the innovative, evidence-based Parents as Teachers early years home visiting model.

This position is responsible for day-to-day bookkeeping, data entry and basic accounting requirements for the Society utilizing Quick Books online accounting software. This position also supports payroll (WagePoint platform) and staff benefits administration. The bookkeeper prepares reports on the program’s financial activities utilizing Quick Books on-line as well as the required information for the annual financial audit or review. Additionally, this position maintains social media platforms and provides administrative support to agency management and staff as required.

• Fundamental understanding in all facets of accounting.
• Completion of a two-year diploma in Business Administration (accounting emphasis) or related field of study, or suitable combination of formal education and experience.
• Bookkeeping experience, preferably in a non-profit environment.
• Recent experience and skill in computer utilizing Quick Books online.
• Recent experience and skill administering payroll, ideally utilizing WagePoint online platform.
• Recent experience and skill in computer use, including Outlook, Word and Excel.
• Strong attention to detail.
• Excellent organization, time-management and administrative skills.
• Advanced written communication skills.
• Ability to maintain confidentiality.
• Ability to work independently, collaboratively and in a team environment.
• Ability to work flexible hours.
• Knowledge of marketing, social media platforms such as Weebly, Face Book, Twitter, etc.

• Current clear Criminal Record and Vulnerable Sector Check
• Current Child Intervention Record Check (to request a Child Intervention Record Check, email ).

• Work closely with agency management to provide the necessary support for ongoing and day-to-day, quarterly, etc. bookkeeping and administrative tasks as required.
• Participate in Board and Finance meetings/committees as required.
• Design, organize, maintain and monitor comprehensive employee records, i.e. required personnel documents, training certifications, leave balances, and sick time documentation.
• Prepare and distribute regular financial statements as required.
• Bank deposits, reconciliation.
• Perform accounts payable.
• Ensure all financial information is received in a timely manner.
• Accurate and prompt posting of all financial transactions to the journal in compliance with Society policies and procedures.
• Prepare financial analysis reports to aid Program Manager in decision making.
• Perform necessary account, bank and other reconciliations.
• Prepare for annual audit and communicate with auditors.
• File GST rebate claims.
• Prepare annual report to Charities Directorate.
• Archive financial information and permanent records.
• Develop and maintain filing systems.
• Track program outcome data as required.
• Data entry as required.
• Maintain Society’s website, social media presence.
• Answer telephones.
• Additional administration tasks such as updating policies/manuals.
• Various office duties as required i.e. photocopying,…