Executive Assistant

Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) has been twice named in the top 150 community colleges by the Aspen Institute with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority associate degrees in twenty categories, according to Diverse Issues in Higher Education.

CSM offers excellent health insurance benefits;
State Retirement Pension plan; wellness programs;
Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break. We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.

The Executive Assistant serves as the lead support for the Vice President of Student Excellence and Success and ensures operational adherence to the college’s Strategic Plan, college fiscal management policies and controls, and offers the highest regard for student relations and customer service. The Executive Assistant supports the strategic mission and vision of the college and works to provide guidance and support to the departments which serve under the Division of Student, Excellence, and Success.

The Executive Assistant manages and implements standard operating practices of the college while supporting the advancement of student matriculation, enrollment, retention, transfer and graduation. Additionally, the Executive Assistant works closely with overseeing the fiscal management of SES departments and supports and manages special projects.

Reports to:

Vice President, Student Excellence and Success

• Implements, coordinates, and promotes Student Success and supports the Vice President of SES with student file management, Title IX, ADA and student conduct protocol and practices.
• Review and recommend improvements and enhancements for quality and consistency of Student Services initiatives and the institutional strategic plan.
• Monitors and administers program/project revenues and expenses for assigned programs; develop or participate in the development of funding proposals and the identification of grants supporting SES divisions for the program.
• Works with project teams including external and internal constituents to build project plans and develop timelines for implementation, including procedural and operations manuals.
• Conducts research on best practices and other pertinent topics to support program development and student success.
• Handles confidential information and assist the Vice President with student academic, financial and/or student conduct appeal investigations.
• Solicits SES department leads for website updates and postings related to enrollment or highlighting SES programs or initiatives.
• Serves as the primary backup in the absence of the Assistant Director to ensure operational continuity.

• Responsible for the creation and information collection for the SES Annual report.
• Responsible for updating and maintaining completion of numerous items for continuity of Operations Planning, including regular updates of COOP documents.
• Coordinates divisional/departmental and schedules, records minutes from such meetings and prepares material for meetings and other division wide initiatives.
• Maintains and updates the division’s Emergency/Evening Contact List.
• Participates in staff activities, committees, meetings, and conferences, and facilitates seminars, and special projects.
• Establishes collaborative relationships with campus and administrative departments and Community stakeholders to advance and promote SES.
• Serves as a liaison support between students, faculty, staff, other departments, on day to day programmatic, operational, and administrative issues.
• Manages deadlines with all the SES department directors for reports, budgets, unit assessment, operational plans and…