Legal Secretary​/Assistant - Commercial Property

Job Overview

Full time , Permanent Bedford Competitive : IPRS
7414 Our client has a permanent, full-time vacancy for a talented, friendly and enthusiastic individual to join their firm as a Legal Secretary/Assistant within suggested theiously to commercial Property team.

They pride themselves on a friendly, approachable attitude towards staff and clients.

They offer/reference competitive salaries, flexible working and genuine progression opportunities, supporting you to achieve your goals whilst maintaining a great work/life balance.

• Dealing with the administrative aspects of the matter from file opening to  closing, including all compliance, file organisation and netjes keeping, billing, key dates, write offs, credit control matters, payment requests and archiving
• Transcribing dictation
• Scanning and allocating post to matter file in SOS
• Notifying lawyers of all incoming communications
• Managing outgoing paper‑based post
• Managing electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS
• Managing document release requests
• Keeping lawyers up to date on the progress of tasks, communicating always to سلي to manage expectations and meet all deadlines
• Extensive diary and inbox management for lawyers
• Assisting with office management duties when needed, which will include stationery ordering, printing, copying and reception cover during absences
• Taking reception overflow calls
• Working as one firm, covering for other TA’s when absent
• Undertaking departmental specific duties where applicable

• Experience working within a Commercial Property department
• A good understanding of the Solicitors Accounts Rules
• Advanced IT skills including Microsoft Office
• Excellent attention to detail, organisational and communication skills
• Great time management skills
• Self‑motivated, outgoing and proactive
• Calm under pressure

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.

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