Assistant Program Coordinator Leesburg, VA

Shenandoah University’s Department of Physician Assistant Studies is accepting applications for an Assistant Program Coordinator. This is a part-time benefited position located at our Loudoun location in Leesburg, VA.

The Assistant Program Coordinator - MSPAS (Loudoun Campus) supports day-to-day academic operations for the Physician Assistant program. The role involves coordinating exam logistics, scheduling, accommodations testing, accreditation data tracking, faculty support, and executing on-site events to ensure all assessments and required data (Promotion & Retention [P&R], course evaluations) are accurately maintained and managed.

• Provide responsive administrative support to faculty (didactic and clinical) for course delivery, assessments/make-ups, and routine communications.
• Coordinate calendars for exams, labs, and special events; process updates and room requests.
• Proctor exams (including accommodation testing); build and maintain proctor schedules and communicate coverage to relevant faculty, Program Director, and testing staff.
• Support lab course coordinators by ordering medical supplies and equipment as needed; track deliveries and maintain basic inventory records.
• Participate and support program committee work.
• Process paperwork including purchasing requisitions, expense forms, and other invoices.
• Complete and submit contract forms for honorarium and part-time faculty.
• Schedule and process travel reimbursements for faculty.
• Order food, reserve rooms, and support setup/breakdown for program events.

• Build semester exam schedules, including accommodation time settings and rooming plans.
• Maintain confidential student records for advising status and approved accommodations. Communicate with relevant staff.
• Data Collection & Accreditation Reporting
• Maintain promotion & retention (P&R) spreadsheets (e.g., GPA, status notes) for faculty review.
• Collect end‑of‑term course materials (syllabi, schedules, grade distributions) and track receipt.
• Compile and disseminate course evaluation summaries; organize qualitative feedback for program use.

• Process supply orders (including lab/medical supplies) for Loudoun; complete purchasing card reconciliations per policy.
• Create/maintain supporting records for dual degree-enrolled students as directed.

• Primary work location:
  Loudoun campus; occasional travel to SU main campus for student testing dates and to the Health Professions Building for interview days.
• Weekly schedule limited to 20 hours per week on weekdays.
• Some early mornings, evenings, or weekend hours may be required for assessments/events.
• Flexible schedule surrounding finals and major exam periods is important.
• Work is normally performed in an interior office.
• No or very limited physical activity required, however, the employee must occasionally lift and/or move up to 20 pounds.