Coordinator, Health Professions Operations

The Health Professions Operations Coordinator is responsible for providing essential administrative support and logistical assistance for various Health Professions programs and operations. This position reports to the Director of Operations and maintains collaborative relationships with other College Departments, including, but not limited to, Student Accounts, Purchasing, Events, Academic Advising, Registrar, Recruitment, Enrollment Services, and Workforce.

Responsible for demonstrating LSSC's core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members.

* include, but are not limited to the following:

* Assist with the daily functions of the Operations area, which includes student-related activities. Examples of daily functions include, but are not limited to, planning, purchasing, inventory tracking, event coordination, and recruitment.

* Assist with student compliance for admissions, clinical, program completion, and licensure.

* Assist with database management, gather information and data for various reports.

* Assistance with the preparation and organization of all meetings and events. Attend all required meetings and events, both on and off campus.

* Assist with annual review and update of Health Professions marketing materials, handbooks, and catalog.

* Administrative support and cross-training with other Health Professions staff positions.

* Compliance with FERPA regulations

* Perform other duties as assigned.

* Clerical:

* Assist with calendar planning, schedule appointments, rooms, and maintain calendars for updates/changes.

* Professional preparation of various documents and correspondence. Must use and maintain discretion with all communications, files, and information.

* Assist in establishing work procedures and standards to improve efficiency and effectiveness of operations while improving customer service.

* Exemplify core values and provide excellent customer service to members of the general public and other LSSC employees.

* Perform other duties as assigned.

* Advanced proficiency with Microsoft Office and database development.

* Organized and detail-oriented with the ability to multitask.

* Advanced ability to communicate verbally and electronically.

* Strong time management skills.

* Respect confidentiality.

ABILITIES/GENERAL:

* Promote a common purpose consistent with the College's stated goals and demonstrate a commitment to students and the learning environment.

* Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks.

* Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies.

* Deliver exceptional customer service by fostering a welcoming and supportive environment.

* Present a professional image in words, actions, and attire.

* Conduct oneself in a manner consistent with the College's standards of ethical conduct.

* Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals; effectively communicate and collaborate with others to achieve shared objectives.

* Demonstrate the skills necessary to examine situations and processes, making recommendations for improvement critically.

* Strong service orientation and ability to effectively work as a member or leader of a team by cooperating with others, offering to help others when needed, and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization.

* Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required time frames. Proven flexibility to successfully work on a variety of projects quickly and accurately.

* Effectively manage change and adaptability.

* Adheres to all workplace safety rules, safety laws, regulations, standards, and practices

* Ability to work various hours, including nights, early mornings, and weekends

* Ability to travel amongst various campuses and attend College events, on or off campus, as required.

* Required:

* Associate Degree in Office Management or related field from an accredited institution.

* Two years' experience as an administrative assistant or office manager.

* Preferred:

* Bachelor's Degree in Office Management or related field from an accredited institution.

* Higher education experience..