Deputy City Clerk

Salary: $24.73 - $36.21 Hourly
Location : Leesburg, FL
Job Type: Full Time
Department: Administration
Division: City Clerk
Opening Date: 03/04/2026
FLSA: Non-Exempt
Bargaining Unit: N/A

Nature of Work
The purpose of the class is to prepare and maintain official municipal records, provide customer information, and support the City Clerk. The class is responsible for municipal records, customer service, official agendas and minutes, elections support, business processes, and reports. The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.

Essential Job Functions

• Attends City Commission meetings and any other called meetings, as assistant to City Clerk; takes and transcribes minutes; composes original reports and other written materials using proper language, punctuation, grammar, and style; indexes agenda items after approval by the Commission.

• Assists in preparation of City Commission agendas and packets, legal advertisements, and public hearing notices.
• Assists other City departments and citizens, in a professional, respectful manner, by providing information and records of City Commission or other official actions.
• Assists with municipal elections, as directed.
• Performs administrative and business tasks such as maintaining official records, contracts, contract information, index systems, certification of official documents, and other assistance with official City records or actions.
• Performs routine office tasks such as typing correspondence and invoices, scanning documents, filing, reporting, faxing, emailing, telephoning, maintaining supplies, and photocopying.
• Attends staff and special meetings to exchange information, as requested by the City Clerk.
• Performs coordinating work involving guidelines and rules, and solves problems daily. Requires the ability to prioritize and complete multiple tasks and handle the pressure of deadlines.
• Reads journals, manuals, and professional publications; speaks informally to groups of coworkers, staff in other organizational agencies, the general public, and people in other organizations.

• Performs technical and professional work requiring general understanding of operating policies and procedures and their application to problems not previously encountered; applies specialized technical or professional principles and practices and uses a wide range of administrative methods in the solution of problems; requires normal attention with short periods of concentration for accurate results and occasional exposure to unusual pressure.
• Guides others, making frequent decisions affecting the individual, coworkers, and others that depend on the service or product.

Minimum Requirements

• Requires a high school diploma or GED. Requires an A.S. or vocational degree or training equivalent to two years of college in a related field. Two (2) years experience in public or business administration or related subject and two (2) years local government administrative experience, or an equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
  
  Requires five years or more of experience performing secretarial and office work of a progressively responsible nature. Demonstrated experience with word-processing applications (i.e.: Microsoft Word®™©), spreadsheets (i.e. Microsoft Excel®™©). Must have a good command of the English language with excellent writing and communication skills. Must type at a minimum speed of 50 correct words per minute. Certified Municipal Clerk preferred.
  
  Records Certification preferred. Notary Public or obtain within six months of hire. Requires working outside regular business hours.
• Must possess a valid Florida driver's license and satisfactory driving record as a condition of initial and continued employment.
• Special skills or equipment certification may be required.

Health Insurance: Health Insurance is effective after 90 days of employment. Employees may elect a PPO or HMO plan. Provider is BCBS of Florida.

Dental Insurance: Dental Insurance is effective after 90 days of employment. Employees may elect a PPO or HMO plan. Provider is Mutual of Omaha.

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