Fleet Coordinator

We have an urgent requirement for a permanent Fleet Co‑ordinator. The role is working for a highly regarded firm on the outskirts of central Leeds. You will be working within a small, closeknit team and you do need experience in a similar role. You need to offer very good communication skills and strong IT ability. It is a fast paced role with plenty of variety.

A driving licence is essential as you will occasionally visit other sites for fleet induction of new starters.

A varied role working within Fleet Management, you will contribute to the full range of duties required to run this busy department. Some experience in Fleet Administration is required.

The main duties of the role include:

• Maintain accurate and up to date records within the Fleet Management System to support reporting and compliance.
• Assist in vehicle handovers and returns, prepare the vehicle handover forms.
• Schedule repairs or preventative maintenance, liaise with company vehicle users and dedicated garages available through our supply chain, booking in servicing, tyre repairs and MOT’s.
• Recording of weekly vehicle checks, whilst identifying non‑conformance.
• Driver Licence checks, assist with the quarterly checks.
• Collate and report vehicle accident information to our company vehicle insurers and H&S.
• Ordering and cancellation of Company fuel cards.
• Deliver vehicle induction in Fleet Managers absence, which may involve travelling to other depots.
• Provide daily support to all vehicle users whilst resolving vehicle issues and defects reported.
• Process and report any driving infringements, fines and charges.
• Administrative duties including filing, organising documents and data entry.
• Any other duties as reasonably required.

• You need to be able to prioritise, and confidently manage multiple tasks in a fast‑paced environment and proactive role
• High level of accuracy and attention to detail is essential
• Strong administrative and IT skills particularly
• Organised and self‑motivated, ability to work independently and in a team
• An understanding of the importance of data protection and confidentiality to follow GDPR‑compliant processes
• A Full UK Driving Licence is also required
• Previous experience in transport logistics or fleet administration

• Technical knowledge with LCV or Commercial vehicles preferable
• Familiarity with compliance, telematics and data management
• Understanding of vehicle maintenance scheduling, compliance and DSVA regulations and managing driver records
• Experience with fleet management software and telematics

37.5 hours per week

£26,000 per annum plus an excellent benefits package

Permanent