Senior Payroll Officer; XN

Main Duties of the Job

• Assist the Payroll Section Manager in ensuring the production of high-quality payroll output which meets the requirements of the organisation and is in line with agreed timescales.
• Assist the Payroll Section Manager in all aspects of running their team and take responsibility for others within the team.
• Prioritise, plan and organise own work and work of trainees within the section to meet strict deadlines for payroll completion, pensions administration and statutory requirements.
• Organise and be responsible for delivering core training in the specialism of payroll to new members of the team and assist in the re‑training of payroll staff whenever changes to systems or regulations are introduced.
• Have detailed knowledge of the NHS Pension scheme, regulations and administrative procedures.
• Communicate orally, in writing and face to face with the next of kin of deceased employees and terminally ill employees.
• Make accurate payments of salaries and wages to employees in accordance with Local and National conditions.
• Maintain accurate records of pay, income tax, national insurance, Statutory Sick Pay, Statutory Maternity Pay, Occupational Maternity Pay, Occupational Sick Pay, Statutory Adoption Pay, Statutory Paternity Pay and Working Family Tax Credits.

The teams cover 10 separate clients providing a payroll and pensions service to the following organisations:

• Leeds Teaching Hospitals
• Leeds & York Partnerships NHS Foundation Trust
• The Yorkshire Deanery (Registrars) which is linked to Leeds University
• Calderdale and Huddersfield NHS Trust
• Leeds Community Healthcare NHS Trust

The Payroll Department is responsible for processing payments in excess of £55,000 per month.

Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. All job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed.

• a) Assist the Payroll Section Manager in ensuring the production of high‑quality payroll output which meets the requirements of the organisation and is in line with agreed timescales.
• b) Meet departmental heads as and when required to undertake a general review of any payroll issues associated with their area, raising any queries and highlighting where procedures are not being adhered to which could result in incorrect payments being made.
• c) Make accurate payments of salaries and wages to employees in accordance with Local and National conditions.
• d) Maintain accurate records of pay, income tax, national insurance, Statutory Sick Pay, Statutory Maternity Pay, Occupational Maternity Pay, Occupational Sick Pay, Statutory Adoption Pay, Statutory Paternity Pay and Working Family Tax Credits.
• e) Maintain employees’ personal records including permanent grade/hours changes and ensure all sickness/absence records are maintained to the standards required.
• f) Perform tasks which need to be coordinated by one individual, on behalf of the payroll team, such as checking manual calculations of gross to net pay undertaken by other members of staff.
• g) Deal with enquiries connected with employees’ pay – verbal, electronic and written – and provide advice to employees, departmental heads, colleagues within the pay office and external agencies.
• h) Assist the Payroll Section Manager in all aspects of running their team and take responsibility for others within the team.
• i) Check permanent changes to employee records input by other team members and check entries made to payroll records which affect the operation of the pension scheme.
• j) Organise and be responsible for delivering core training in the specialism of payroll to new members of the team and assist in the re‑training of payroll staff whenever changes to systems or regulations are introduced.
• k) Undertake calculations of complex payments of removal expenses and identify where a taxable benefit arises, providing a detailed explanation of all the payments made including an interpretation of the relevant sections of the removal policy.
• l) Interpret and implement pay awards in conjunction with the Payroll Section…