Medical notes scanner​/admin support

Job Summary

Have you got an eye for detail? Would you like to work for the NHS and carry out an administrative role that can really make a difference and improve patient care? If so then this may be the role for you.

25 hours per week Monday to Friday, 5 hours per day.

• Processing patient information and entering information onto our patient clinical medical records system which is Systm One.
• Assisting in recalling patients to the practice for Long Term Condition follow-up clinic appointments by contacting patients by phone and by text offering patients long term condition appointments and vaccinations that the patient is eligible to have.
• Scanning relevant patient correspondence and letters and attaching related correspondence into the patients medical records.
• Filling information electronically into the patient’s computer record.
• Checking and dealing with emails into the practice.
• Providing basic IT support to other members of the practice team such as dealing with password resets, computers or printers not working.

The post holder will be responsible for reviewing new and existing medical records and patient information, correspondence and post. They will scan and attach this correspondence onto the patient’s electronic medical records on the clinical system to provide the clinical staff with an accurate and easily accessible electronic summary of a patient’s medical history.

The post holder will ensure that the records comply with legal, regulatory and ethical requirements, working strictly in accordance with the Notes Summarising Protocol.

Monitoring progress of notes summarising against practice targets and monitoring patient call and recall systems will form part of the role in addition to basic administration work such as scanning documents, filing and retrieving paperwork and post.

This is so much more than trawling through records. In this role you will have the opportunity to help people.

The doctors and nurses depend heavily on the quality of the clinical records to provide much needed information to the patients and other teams across the surgery. To undertake this aspect of the role you must be able to read large amounts of clinical information and have an eye for detail.

Full training will be provided for the summarising aspect of the role. However, a strong command of English language and reading ability is required to be able to thrive in the role.

We are a two site GP surgery looking after 18,300 patients and work out of two purpose built modern Medical Centres in Leeds 9 Osmondthorpe and Leeds 15 Crossgates.

We have a team of 40 including doctors, nurses, receptionists and admin staff working out of the two medical centres so you will be joining a well established and experienced team.

There is on site free parking at both sites and there are staff rest areas for lunch and breaks.

We also provide a staff uniform and offer free tea, coffee, chilled water to all members of staff.

Date posted: 07 January 2026

Pay scheme:
Depending on experience Up to £12.54 per hour

Contract:

Permanent

Working pattern:
Part-time

Reference number: A

Job locations:

• 78 Osmondthorpe Lane, Leeds, LS9 9EF
  (Shaftesbury Medical Centre)
• Station Road, Crossgates, Leeds, LS15 8BZ
  (Church View Surgery)

Essential

• Excellent communication skills (oral over the phone and written)
• Multi-tasking and able to work under pressure
• Good IT skills especially ability to scan and then attach copies of documents to electronic records
• Willingness to learn a new IT computer system
• Able to work on your own and manage own workload
• Meticulous and well organised
• An eye for detail

Desirable

• Previous experience of working in a GP Surgery is desirable
• Knowledge of medical databases Systm One

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Dr Taylor & Partners

Shaftesbury Medical Centre
78 Osmondthorpe Lane
Leeds
LS9 9EF

Website:  (Opens in a new tab)