Casual Receptionist - at Headingley Hall

Job Description

Location:

Headingley Hall Care Home, 5 Shire Oak Road

We are looking for a Casual Receptionist to join our team. You will be based at Headingley Hall, however may be required to work at our other sites.

Increased hours and permanent contract may be possible in the future.

• Provide a friendly, professional front-of-house service for customers and visitors to Westward Care Ltd Head Office.
• Contribute to an ambience within the setting that is appropriate to the customer profile and in line with the vision and values of Westward Care Ltd.
• Work independently and autonomously whilst building excellent relationships with the Administrator, General Manager, colleagues, customers, and suppliers.
• Proactively identify and agree on opportunities to improve the services offered to meet the changing needs of new and existing customers, thereby maximising customer satisfaction.
• Contribute to the success of events and marketing activities by helping with administration and logistics to promote the events on the day.

Main Duties:

• Facilitate the front-of-house operation and deliver a consistent experience for all customers and visitors to Westward Care Ltd at all times.
• Ensure that visitors are greeted and made to feel welcome on arrival.
• Ensure that face‑to‑face and telephone enquiries are dealt with in an efficient, friendly, and professional manner.
• Lead by example to ensure that all customers and employees are treated with equality, dignity, and respect, and every individual feels they can challenge discrimination and harassment in employment practice and service provision.

• Demonstrate a sense of pride for the job and the organisation.
• Assist in maintaining good relationships with suppliers and providing information and assistance as required.
• Ensure compliance with the relevant organisational, legal, and financial procedures and policies to protect customers and employees and minimise risk and financial loss.
• Ensure all paperwork is completed accurately and to the required standard within agreed time frames.
• Maintain a professional appearance in accordance with uniform standards.

• Work effectively with other team members to deliver a professional front‑of‑house service to the customers and ensure the smooth operation of Westward Care.
• Contribute to the development of others through the sharing of skills and information to enhance the experience of the customer.

• Adopt various methods of communication to meet customer needs and build positive relationships.
• Maintain confidentiality as appropriate.
• Participate in team meetings and individual meetings with Line Manager as required.

• Create an outstanding first impression for customers and visitors to Westward Care Ltd.
• Lead by example in all aspects of customer service and be proactive in addressing issues identified by customers, employees, and visitors to a satisfactory conclusion.
• Contribute to an ethos that anticipates customer needs and puts the customer first that is understood and adopted by all team members.
• Demonstrate an understanding that internal customers are to be treated with the same respect and understanding as external customers.
• Be proactive in getting customer feedback on front‑of‑house and administration, identifying changes if required, and presenting a case for change to the Administrator and/or General Manager.

• Be responsible for managing resources in own area effectively to minimise waste and deliver services to the required high standard.
• Be accountable for all monies left in your possession.
• Communicate opportunities to be more efficient and effective in own role and as a team.
• Have excellent knowledge of Westward Care's services and facilities and promote these at every opportunity.

• The post holder will be expected to work when required to cover for sickness and holidays.
• You may be required to work weekends, and Bank Holidays as necessary.

This job description is not necessarily an exhaustive list of duties but is intended to reflect the range of duties that the post holder will…