Training and Recruitment Administrator

Hours

17.5 hours per week, Monday – Friday 09.30 – 13.00

Leeds, Bramley

Hello. First Bus is one of the country's largest bus operators – taking 1.6 million customers to their destinations every day. We're a forward‑looking business at the forefront of bus technology, leading the way on contactless payments, mobile Apps and real time information. Our investment in state‑of‑the‑art, new buses is just one part of our transition to a low‑carbon future. It's an exciting time to be here.

In this role, you'll play a key part in creating a welcoming and seamless induction experience for all new starters, ensuring every stage of the recruitment and compliance process is completed accurately and on time.

You'll work collaboratively with Training Officers, Recruitment Leads, Apprenticeship Providers and incoming candidates to deliver high‑quality administrative support. You'll keep systems up to date, manage essential documentation, and help ensure every new colleague feels supported from day one.

Induction & Onboarding: Prepare induction materials, complete system updates, issue induction communications, and provide administrative support to Training Officers.

Recruitment Administration: Produce recruitment documentation and assist with coordinating pre‑employment checks.

Candidate Communication: Manage the recruitment inbox, respond to enquiries, and guide candidates through required documents, ensuring all outstanding checks are completed.

Systems & Data Management: Maintain accurate onboarding data by updating internal systems and trackers in line with data policies.

General Administration: Support the Training and Recruitment teams with day‑to‑day administrative tasks, including scheduling meetings and training sessions.

• Strong organisational abilities with the capacity to manage multiple tasks effectively.
• Excellent verbal and written communication skills.
• Confident engaging with candidates via phone, email, and in person.
• High level of accuracy and attention to detail.
• Ability to work independently, prioritise workload, and manage time well.
• Good IT proficiency, including Outlook, Word, Excel, Teams, and internal systems.
• Experience in recruitment or HR administration.
• Knowledge of right‑to‑work checks and employee onboarding processes.
• Understanding of apprenticeship procedures.
• Experience working within a training or transport environment.

Applications for this role will close on Friday 13th March. Please note that we may close the vacancy earlier depending on application volumes, so we encourage you to apply as soon as possible.

• Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support
• We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
• Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
• Cycle to work scheme
• 25 days' holiday + bank holidays
• Pension scheme and chance to buy discounted First Group shares

We put a big focus on physical and mental wellbeing at First Bus. We recognise that anyone can be affected by the stresses and strain of work, or life outside it. You'll find a range of health‑promotion initiatives, and you will have 24/7 access to our confidential Employee Assistance Programme.

Please apply now. We look forward to receiving your application.

Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities and people. We welcome applications from all.

Applicants are advised that background checks will be conducted as a standard part of our recruitment process.