Senior IP Records Administrator

Overview

We are looking for an experienced and enthusiastic Senior Records Administrator to join Appleyard Lees. As part of the Records team, this role supports the Records Manager and Records Paralegal and works closely with teams across the firm, contributing to overall operational efficiency and effective service delivery. This position is hybrid working and can be based at any of our offices – Leeds, Manchester, Halifax or Cambridge.

• Ensuring the internal deadline docketing system is consistently up to date, proactively flagging errors, and generating monthly completion deadline reports as required
• Dealing with incoming official correspondence, drafting reporting emails for various official communications as well as correspondence to local teams
• Running regular completion deadline reports, as well as checking expiry and case closure reports
• Supporting the organisation and maintenance of original document storage, including responding to team and client requests for document or grant certificate retrieval
• Assisting with the monitoring and processing of team inboxes, as well as assignment and recordal requests as needed
• Contributing to the creation, maintenance, and improvement of team process guides, and providing training and guidance to Records Administrators
• Collaborating closely with the Records Manager and Paralegal and providing cover for the Administrator role when needed

• Proven experience working within an Intellectual Property firm
• Exceptional attention to detail, with a diligent and self-motivated approach
• A fantastic communicator at all levels
• Strong IT literacy, with database management knowledge
• Excellent organisational and prioritisation skills, with the ability to work well under pressure
• CIPA / CITMA qualification desirable, but not essential
• The ability to work well independently as well as within a team

We pride ourselves on being small and friendly enough for you to get to know everyone but big enough to offer you great career prospects. At Appleyard Lees, you won’t feel like a number or just another cog in the wheel. We understand everyone is individual and offer a friendly and supportive place to work and learn.

• 34 hour working week, Monday - Friday
• Agile working
• A supportive and friendly place to work and learn
• Annual salary review
• 25 days annual leave + bank holidays
• Holiday Purchase Scheme
• Salary Exchange
• Life assurance
• Healthcare Cash Plan & Wellbeing App
• Group Income Protection
• Long Service Milestones
• Social outings
• Vouchers on Christmas, Birthdays and Special Occasions
• Charity events

Appleyard Lees is a leading intellectual property law firm with approximately seventy patent and trade mark attorneys and litigators across offices in Halifax, Leeds, Manchester, and Cambridge. We provide a full range of intellectual property (IP) services covering patents, trade marks, designs and copyright in the UK, Europe and worldwide. We use our technical and legal skills, and many years of experience, to identify and protect IP assets and to uncover and eliminate the risks posed by other peoples IP rights.

Who we are, and what we do but also, how we do it makes us distinctive. Our clients include some of the worlds most exciting innovators, largest companies, and household names. Our clients operate across a diverse collection of industries, including chemicals, retail, consumer goods, electronics, software, bio and life sciences, pharmaceuticals, metals, and heavy industry, higher education, and hospitality, leisure, and tourism.

Equality, diversity, and inclusion (EDI) has always been part of the core values of Appleyard Lees. To us, diversity is not just a box-ticking exercise, it is a core part of our firms values. We welcome the unique contribution that a diverse workforce will bring to our firm and actively encourage applications from all talented people regardless of background or circumstance.