Facilities Assistant | Law Firm

Facilities Assistant

Location:

Leeds

Our client, a highly respected national law firm, is seeking a proactive and organised Facilities Assistant to join their Leeds office initially on a 12 month fixed‑term basis. This is an excellent opportunity for someone with strong organisational skills and a "can‑do" attitude to support the day‑to‑day running of a professional services environment.

The Facilities Assistant will play a key role in ensuring the office runs smoothly by maintaining a safe, clean, and well‑presented workspace. You will provide essential operational and administrative support to internal teams, fee‑earners, and support staff.

Key responsibilities include:

• Managing all incoming and outgoing mail, including sorting, distribution, and preparing items for dispatch
• Scanning incoming post and forwarding to relevant colleagues
• Supporting printing tasks and coordinating document dispatch
• Responding to daily facilities queries and reporting issues
• Assisting with meeting room set‑ups and preparing the office for new starters
• Supporting basic maintenance tasks, including moving furniture and equipment
• Providing occasional reception cover (greeting visitors, handling calls, notifying staff)
• Conducting basic health & safety checks and escalating hazards
• Coordinating contractors and deliveries
• Managing office supplies (stationery, kitchen items, etc.)
• Ensuring the office remains clean, safe, and well organised
• Providing ad‑hoc administrative support across departments as needed

• Minimum 5 GCSEs (or equivalent) at grade C or above, including Maths and English
• 6+ months experience in a similar facilities/office support role
• Confident using Microsoft Outlook and Teams
• Strong communication skills (written, verbal and face‑to‑face)
• High attention to detail and accuracy in administrative tasks
• Ability to prioritise workload effectively
• Reliable, proactive, enthusiastic team player

• Experience working within a legal or professional services environment
• Skills in Microsoft Word, Excel, Top Desk or similar systems

This is an opportunity to join a highly-regarded law firm in a collaborative environment where your expertise will make a real impact.

Salary will be circa £26,228 depending on experience, plus Full Benefits.

To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful.

We look forward to hearing from you!

Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.