Attendance and Admin Officer

What skills and experience we're looking for

We have an exciting vacancy for an experienced Attendance and Admin Officer to join our excellent team.

The Governing Body are seeking to appoint a suitably qualified and experienced Attendance and Admin Officer to join our excellent office team. The successful candidate will have an enthusiasm and commitment to supporting children’s well-being.

This role would ideally be offered at 32.5 hours per week, term time only, Monday - Friday 8.00am - 3.00pm. However, for the right candidate we can offer some flexibility over the start or finish time and could accommodate a four-day week. There may be a need to work some training days but these will be negotiated in advance.

This is a permanent post following the completion of a successful probationary / induction period.

You will ideally have NVQ Level 3 Administration (or equivalent) and have excellent IT skills with the ability to utilise the full range of Microsoft Word and Excel applications.

Well-developed organisational and communication skills are essential, combined with the ability to work in a friendly manner with children and adults alike in a busy school office.

You will be expected to undertake a range of duties including:

• To act as point of contact for customers and visitors – both in person and on the telephone and present a courteous, professional, calm and friendly manner.
• To ensure all daily routine attendance processes are completed in a timely manner, including inputting data, checking registers, updating attendance codes, fire registers and first day absence calls.
• To support the safeguarding process by ensuring appropriate and timely follow up of first day absence notifications, this includes follow up contact with parents/carers and notifying the SENCO/Family Liaison Officer (FLO) of absences related to vulnerable students.
• To monitor data on a daily/ weekly and monthly basis to identify patterns and inconsistencies for individual students and/or groups of students.
• Process all Exceptional Leave requests received in school, ensuring that outcomes are communicated with parents and penalty notices are processed in line with school procedures and LA deadlines.
• To manage the administration process for after school clubs and events including communication with parents, allocation of places and passing on cost information to be added to Parent Pay.
• To support the School Business Manager with School and Nursery Admissions ensuring all the correct paperwork is completed.
• To operate relevant ICT packages, including MIS systems to enable the effective running of the school office, maintaining up to date computer based and manual filing systems.
• Maintain pupil records as necessary on Arbor including children with medical needs.
• To deal with enquiries and liaise with staff, pupils, parents and other stakeholders as necessary.
• Preparing communications to parents and other stakeholders as necessary.
• You will also undertake other general office duties as and when required and provide an administration service to the whole school.

Previous experience of working in a school office environment is preferable, but not essential.

Pudsey Bolton Royd Primary School is a ‘good’ school (OfSTED, Nov 2023) with excellent modern facilities and it is set within spacious, attractive grounds near the Leeds / Bradford border. The school offers a caring, professional and supportive environment for children, parents and staff alike, and serves a vibrant, multi-cultural community.

You will be joining an inclusive school that celebrates diversity and where everyone associated with the children is devoted to providing the very best opportunities for all.

• the opportunity to work with a dedicated team of excellent practitioners
• fantastic children who are well mannered and work hard
• a happy working environment with a positive and inclusive ethos
• opportunity to develop knowledge and skills
• employee benefits, including access to Employee Wellbeing Support, local government pension and other money saving benefits.

Visits to the school are warmly welcomed and actively…