Rating Team Administrator

Rating Team Administrator – 6 Month Fixed Term Contract

Leeds, West Yorkshire, United Kingdom

As Newmark we offer expansive reach through a global platform. We provide independent, intelligent and relevant advice based on detailed market knowledge and sector understanding. Our expertise covers capital markets, planning and development, valuation, corporate real estate advisory, asset management, lease consultancy, building consultancy, property management and business rates services.

Newmark's Leeds office currently comprises of 12 Surveyors together with an Office Administrator, and a team of Rating Managers and Rating Administrators. We are looking for an Administrator to join our Rating team on a 6-month FTC basis to help support additional workload. This role will provide general administrative and secretarial services to the Leeds office and support the Office Administrator with tasks in relation to their recent office relocation.

• Enter new instructions, clients and contacts onto the CRM database.
• Enter and maintain accurate up-to-date rating information on the firm’s extensive rating data base.
• Maintain accurate up-to-date record of departmental billing, both YTD and forecast.
• Prepare and generate invoices and billing guides from the firm’s computerised invoicing system.
• Pursue rates refunds and issue of Notices from the Valuation Office Agency and Billing Authorities.
• Prepare Valuation, Proof of Evidence and other reports as required.
• Track issued invoices and ensure prompt payment.
• Provide regular and ad‑hoc financial/rating reporting (internal and client facing).
• Liaise directly with clients on admin issues.
• Draft correspondence under the direction of the Partners or Associates concerned.
• Copy‑type using Word 2010.
• Take and deal with incoming telephone calls.
• Deal with incoming and outgoing mail.
• File, photocopy, bind.
• Perform general office duties as allocated by the Office Administrator to ensure the smooth running of the department.
• Work closely with the Office Administrator to provide an efficient support team for the office.
• Cover the Office Administrator and other secretarial duties over holiday periods.
• Organise diaries for the team (via Outlook), make meeting and travel arrangements, and organise refreshments at meetings, as necessary.

Our full‑time working hours are 36.25 per week (7.25hrs per day). Newmark operates a hybrid and core hours working policy. However, this position requires the individual to be initially in the office 5 days per week during their training period. Once the individual’s training has been completed, they will be required to be in the office 4 days per week. This position may also involve out‑of‑hours working on an ‘as necessary’ basis.

We also offer great flexibility around our core hours, which are from 10.00 a.m. to 4.00 p.m. You can choose to start and end your day around these hours, provided you still do your 7.25 hours per day (e.g., 8.00 am – 4.30pm, 10.00 am – 6.30 pm).

The firm is an equal opportunities employer and applications from persons belonging to minority groups are encouraged.

Working Conditions:

Normal working conditions with the absence of disagreeable elements.

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

• Job Identification 244542
• Posting Date 04/17/2025, 07:06 PM
• Locations 1 York Place, Leeds, LS1 2DR
  , GB