PA in Finance ED Office

Leeds, United Kingdom
London, United Kingdom

Location Leeds or London.

The Finance Directorate plays a critical role in protecting the Bank's financial position and reputation. The overall purpose of the Directorate is to contribute to the successful execution of the Bank's aims and objectives by ensuring it has an appropriate financial platform for its broader responsibilities, and for the challenges facing an organisation of more than 4,000 staff, with annual expenditure of circa £700mn.

Finance has three main operating divisions:

• Financial Control and Reporting.
• Financial Planning, Reporting & Analytics
• Finance Business Partnering.

This is an exciting opportunity to work as a permanent Personal Assistant (PA) supporting the three Heads of Division. The job entails providing PA, secretarial and administrative support to the Heads of Division, including pro-actively prioritising their daily schedule, workload, calendar.

This is an opportunity for an experienced well-organised PA to undertake challenging work, beyond routine secretarial tasks. There will be a need for the jobholder to be pro-active and to work autonomously, with a high degree of responsibility for the organising of key functions.

Your primary role will be to support three Heads of Division (HoDs) in Finance:

• Providing a professional administrative service to the HoDs, assembling and disseminating information on their behalf and progressing actions as appropriate.
• Supporting the HoDs with administrative duties, including tracking actions.
• Working closely with the HoDs to ensure that priorities are met, including conflicting diary invites.
• Keeping on top of paper flows and e-mails, noting immediate action and dealing with those when necessary.
• Diary management; using judgement on which meetings take priority and ensuring commitments are managed smoothly and effectively to maximise use of time, and that associated arrangements (e.g. travel plans and briefing requests) operate efficiently.
• Arranging meetings/events/away days (both internal/external), including booking meeting rooms, preparing and circulating agendas and meeting papers, greeting visitors to the Bank, taking minutes and circulating follow up documentation as appropriate.
• Arranging domestic/foreign travel processing expense claims and expenses statements.
• Assist with recruitment, booking interviews and liaison with People and Security to ensure timely on-boarding of candidates.
• E-filing maintenance and managing confidential data in a professional and secure manner.
• General administrative tasks, including intra Directorate stationary, ordering catering, raising/receipting invoices and managing the Gifts and Entertainment returns, to assist the smooth running of the Directorate.

• Excellent PA skills with a sound knowledge of all Microsoft Office programmes, in particular Outlook, Word, MS Teams and One Note;

• Track record of demonstrating strong organisational skills, working accurately and efficiently to tight deadlines and handling confidential market sensitive information;

• Excellent communication skills with ability to confidently deal with all levels of staff across the Bank and externally;

• An ability to keep calm under pressure, providing a reliable, professional service.

A positive, can-do attitude; ability to be proactive and a willingness to learn

• Prior experience of managing the diary of a Head of Division, including co-ordinating key meetings/conference calls with internal and external stakeholders both domestically and sometimes internationally. Includes initiating agendas, and ensuring papers are ready when required;
• High level of accuracy and attention to detail

Good team player, with ability to push forward change and offer suggestions in order to improve efficiency and effectiveness when running the Division.

• Excellent interpersonal skills and the ability to build strong working relationships and networks both internally and externally.

The closing date for applications is 28 January 2026.

Additional Information:

The Bank values diversity, equity and inclusion. We…