Executive Assistant

Executive Assistant Executive Assistant Salary: £35,000–£40,000 per annum (depending on experience)

Location:

On-site, Manchester

Contract:

Permanent About the Role We are seeking a highly organised and proactive Executive Assistant to support the director of a national research centre. This role is central to ensuring efficiency across the Director’s Office and wider administrative functions.

Key Responsibilities Diary & Inbox Management Coordinate the Director’s complex diary, prioritising commitments and deadlines Monitor and manage a high-volume inbox, ensuring timely responses and effective prioritisation. Meeting & Event Coordination Arrange and manage meetings, including agendas, minutes, and follow-ups. Organise formal and informal visits to the Centre, ensuring a professional and welcoming experience for guests. Travel & Logistics Book travel, accommodation, and prepare detailed itineraries for the Director and staff.

Process expense claims and reconcile credit card transactions promptly. Document & Information Management Maintain up-to-date records including CVs, publication lists, and staff directories. Produce accurate documents such as correspondence, memos, and meeting agendas. Administrative Support:
Act as a key point of contact for internal and external enquiries. Support directors with diary management and strategic meeting arrangements. Manage filing systems for confidential material and coordinate honorary contracts and new starter forms. Team

Collaboration:

Assist with wider administrative tasks within the Project Delivery & Administration Team. Take initiative on requests and enquiries, ensuring efficient resolution. Technology & Compliance:
Confidently use Microsoft Office and Teams, providing basic troubleshooting support. Ensure compliance with Centre policies and maintain confidentiality at all times. About You You’ll bring excellent organisational skills, attention to detail, and the ability to thrive in a fast-paced environment. Strong communication skills, proficiency in Microsoft Office, and experience in diary management are essential. Previous experience supporting senior leaders in a complex organisation is highly desirable.  

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