Section Program Coordinator

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Position Description

Position Title:

Section 8 Program Coordinator

Department:
Community Development

Division:
Public Housing Authority

FLSA:
Exempt

Retirement: KPERS

Effective Date:
November 24, 2025

General Purpose

This position involves highly technical and administrative work in the administering, planning, implementing, directing, monitoring and evaluating of all aspects of the Section 8 Program.

Supervision Received

Works under the general supervision of the Director of Planning and Community Development.

Supervision Exercised

Exercises direct supervision over Housing Intake Specialist.

Essential Duties and Responsibilities

• Administer the Section 8 Program in compliance with all program regulations and requirements.
• Interpret and implement federal regulations which govern the operation of the program. Attend training as necessitated by regulation changes.
• Participate in the development of administrative operating policies.
• Discuss with staff changes in regulations, laws and policies which are applicable to their area of responsibility.
• Generate monthly reports to HUD, fee accountants and the City Finance Department.
• Establish appropriate applicant waiting lists and assure compliance with regulatory requirements.
• Assess and certify eligibility of applicants in accordance with federal preference and eligibility criteria. Establish and sustain 100% lease‑up to assure receipt of maximum operating revenue.
• Purge waiting lists annually to determine applicants’ continued interest in the program. Assure accurate and timely monthly HAP and utility adjustment distributions.
• Monitor receipt of inbound portable payments.
• Develop various forms/documents for use in the housing program.
• Survey the rental market on a regular basis to obtain rent comparison data to document rent reasonableness of leased units.
• Monitor compliance with inspection standards by assuring the performance of quality control inspections of at least 10% of leased units. Assure that leased units are re‑inspected and participating households are recertified on an annual basis, and as otherwise necessary, so adjustments to rental obligations are made accordingly.
• Examine program files to assure contents include all required verification forms, leases, contracts, and other miscellaneous documents. Assure income and rent calculations are accurate.
• Investigate reports of program abuse and impose penalties when appropriate.
• Schedule informal reviews for applicants/hearings for participating households when requested due to disagreement with staff decisions which affect certain aspects of participation in the program. Summarize the outcome of reviews/hearings. Notify affected parties of hearing officer’s decision.
• Assist federal monitors and auditors in review of the program and respond to any concerns or findings expressed within the appropriate time frame.
• Participate in the review, development and control of the annual budget; coordinate the process with the fee accountant, the City finance office and HUD. Monitor budget and financial reports.
• Identify problem areas, confer with Planters II Manager, and initiate effective solutions to problems. Manage accounts payable and receivable to guarantee accurate disbursement and/or receipt of payments.
• Oversee the purchase of services, equipment, and supplies necessary for the daily operation of the program. Confer with the CD Director in the development of bid specifications for purchases over $5,000. Evaluate charges from the finance department for reimbursement of operating expenses and salaries/benefits/vendor payments. Convert into budget format.
• Post to various journals to generate financial reports of third‑party accounting. Reconcile monthly reports.
• Supervise and direct work activity of subordinate positions. Responsible for training, evaluating, and disciplining of assigned employees. Assess the need for additional staff and/or staff training.
• Assist in the development/completion of position descriptions, performance evaluations and performance standards. Determine duties to be performed by staff and assign workload by order of priority.
• Assist in the resolution of inter‑office problems and procedures and develop effective solutions.
• Work with director to develop effective solutions to problems with compliance with other informal hearings.
• Establish an effective…

Employment Information

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Job function:
  Other
• Industries:
  Government Administration