Admin Co-ordinator
Job in
Leatherhead, Surrey County, KT22, England, UK
Listed on 2026-03-05
Listing for:
Optima Recruitment
Full Time
position Listed on 2026-03-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
* Monday – Friday, standard office hours
* Office based
* Parking available | Pension scheme
About the Role
We’re excited to be recruiting an Administrator for our client in Leatherhead! This is a varied and hands-on position combining office administration and basic accounts support. Perfect for someone who thrives in a busy environment and loves being involved in all aspects of a growing business.
Key Responsibilities
* Providing administrative support to the wider team
* Processing supplier invoices and preparing monthly statements using Xero
* Managing supplier queries in relation to invoices and payments
* Processing sales contracts and assisting with customer enquiries
* Preparing and following up quotes
* Raising customer invoices and following up on outstanding balances
* Processing payments via Stripe and card machine and allocating payments accordingly
* Preparing weekly and monthly reports for management
* Assisting the Directors with administrative and financial tasks as required
* Attending management meetings and providing support where needed
* Helping to resolve accounting or documentation queries and discrepancies
* Supporting compliance activities, including insurance renewals and annual accounts
* Ordering office supplies and supporting general office management
* Supporting the company’s daily accounting activities to ensure accuracy and efficiency
* Maintaining up-to-date financial records, including bank reconciliations and basic reporting
* Handling customer queries and helping to resolve issues in a professional and friendly manner
Person Specification
* Proven experience in administration / sales support
* A background in construction or property would be an advantage
* Experience with basic accounts tasks would also be an advantage
* Well organised with the ability to manage multiple tasks
* Experience using Xero Accounting would be an advantage
* Proficient in MS Office (Excel, Word, Outlook)
Why Apply?
* Varied and engaging role with exposure across the business
* Supportive and friendly working environment
* Competitive salary based on experience
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