Administrative Assistant II

Position Details

Job Title:

Administrative Assistant II

Location:

Georgia Gwinnett College

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.

The Administrative Assistant II for the Wellness and Recreation Center (WRC) serves as a highly visible and integral member of the department, providing advanced administrative and operational support to the Director of Wellness and Recreation and the professional staff team. This position plays a pivotal role in ensuring the smooth and efficient delivery of departmental services, financial processes, and communications.

The Administrative Assistant II will be responsible for fiscal and resource management functions, including purchasing, budget tracking, and financial reconciliation, while maintaining a high level of accuracy and accountability. The position also coordinates departmental communications, assists with event and program logistics, manages internal training schedules, and ensures positive customer experiences for students, faculty, staff, and external partners.

This position is designated as Campus Security Authority (CSA) and is responsible for reporting crimes and other incidents to the Clery Act Compliance Officer for inclusion in the Annual Campus Security Report in accordance with the Federal Clery Act and GGC policy.

• Manage all purchasing and fiscal operations for the department, including purchase card statements, expense reports, prior approvals, payment requests, travel arrangements, and budget transfers.
• Maintain and reconcile departmental budgets, including Wellness and Recreation accounts, agency funds, and Club Sports budgets; provide quarterly budget updates and ensure compliance with institutional policies.
• Coordinate the procurement, inventory, and distribution of office supplies, facility equipment, and program materials.
• Assist with event and facility coordination, including scheduling, staffing, and vendor relations for programs, rentals, and departmental initiatives.
• Serve as the central communication liaison for the department – draft, format and distribute internal and external communications, newsletters, and announcements.
• Track and report safety or wellness-related incidents, complete and follow up on Maxient reports, and support related documentation needs.
• Support student development initiatives by managing the training and development calendar for student employees and departmental programs.
• Contribute to a collaborative, customer-focused environment by assisting with front desk operations, responding to inquiries, and providing a welcoming atmosphere for all WRC visitors.
• Assist the Director with special projects, data management, and continuous improvement initiatives that enhance departmental efficiency and student engagement.
• Perform additional duties as assigned to support the mission and operations of Wellness and Recreation.

• High School or GED
• Two or more years of relevant experience

• Minimum of one year of administrative experience in an office, business, or higher education setting.
• 1-2 years of experience in student affairs, recreation, wellness, or related higher education environments.
• Experience managing budgets, processing financial transactions, and performing purchasing functions.
• Familiarity with recreational or fitness operations, student programming, or event coordination.
• Experience with financial or facility management software systems (e.g., Banner, Touch Net, When2work, Campus Groups).
• Demonstrated ability to work effectively with diverse student populations and campus partners.

34,800 - 41,700

Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

• Demonstrated proficiency with Microsoft Office Suite, including Excel and Word.
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to work independently, prioritize tasks, and manage multiple projects simultaneously.
• Excellent interpersonal and customer service skills.
• Working knowledge of budget management and procurement procedures.
• Strong initiative, reliability, and professional discretion.
• Ability to adapt to changing priorities and maintain composure in a fast-paced environment.
• Commitment to student development, wellness promotion, and inclusive excellence.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence,…