Office Coordinator

Location:

US-GA-Lawrenceville

Position Type:
Full Time

• Performs a wide variety of administrative and facilities management duties and assignments.
  • Performs administrative functions for Regional Director.
  • Maintenance/Management of all office equipment to include phone, voice mail and computer systems.
  • Orders and distributes office supplies as needed, ensuring that ample supplies are always on hand.
  • Utilizes MS Excel and Word to complete numerous logs, spreadsheets, and typing assignments.
  • Arranges and coordinates travel arrangements for Regional Director.
  • Maintains travel expense reports.
  • Takes and prepares management meeting minutes as requested.
  • Establishes and maintains records for seminars, etc.
  • Prepares all check requests.
  • Manages petty cash for all departments.
  • Completes Special projects, as needed, by Regional Director and Management Staff.
  • Coordinates with Trainer to assist with new hire orientation/desk and system set up, as needed.
  • Serves as contact for Facility Management, including heating/cooling system, electrical needs, repairs, maintenance.
  • Coordinates office moves, improvements.
  • Distributes building keys / security codes for alarm system.
  • Performs other duties as assigned.
• Responsible for preparing, maintaining, and distributing various reports and notices.
  • Maintains department telephone list.
  • Maintains position staffing list and organizational charts. Distributes when requested.
• Acts as the department contact person.
  • Reports all computer, printer and telephone related trouble promptly to the Help Desk, ensuring all necessary information is reported.
• Assists on various special projects, as determined by the Director.
• Consistently meets deadline dates and times on assigned projects.
• Ensures that no patient private health information (PHI) is divulged on any account except to payers that need the information in order to process the claim for payment.
• Performs other job-related duties, within the job scope, as requested by the Regional Director.
• Embodies the principles of the Corporate Mission Statement and Philosophy at all times.
• Represents the corporation in a positive fashion and makes all individuals feel as comfortable as possible.
  • Presents a positive, professional appearance and conveys a professional demeanor in the performance of assigned duties.
  • Conducts all business in a professional manner, maintaining respect for individuals at all times.
• Complies with all departmental and company-wide policies and procedures.
  • Maintains strict confidentiality in accordance with HIPAA regulations and Company policy.
  • Maintains constant awareness of potential safety hazards insuring necessary safety precautions.
• Coordination of training for new hires.
• Support Gwinnette, Forsyth, and Northside office Patient Services Associates.
  • Will be expected to coordinate and cover any Patient Services Associate callout, scheduled and unscheduled PTO requests, and tardiness at the Gwinnette, Forsyth, and Northside locations.

• MINIMUM QUALIFICATIONS:

  • Associate's degree (A.
    
    A.) or equivalent from two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience.
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from customers and the general public.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts and percentages.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Benefits for Full Time employees and qualified dependents:

• Medical, Dental, Vision Insurance
• Progyny Fertility Benefits
• Teladoc Health and Second Opinion Services
• 401(K) Thrift Program & Sharing Plan**
• Employee Stock Purchase Plan (ESPP) - 15% discount*
• Basic Employee;
  Spouse;
  Child Life Insurance
• Accidental Death and…