Research Project Specialist Job Lawrence area,Kansas USA,Education / Teaching

Position Overview

The directors of the NIH-funded Chemical Biology training program at the University of Kansas are seeking an experienced and detail-oriented half-time Research Project Specialist. This person will provide support for the functioning of the program. The position requires a high attention to detail, as well as the ability to multi-task in order to effectively meet competing deadlines.

Job Description 50% Program Director Support & Program Management

Assistance with the preparation of renewal/new applications, including time-intensive tables
Analyze and interpret the agency's request for proposal (RFP), which includes eligibility requirements, instructions for proposal development and submission, budget requirements for allowable and unallowable costs, cost sharing requirements, and appropriate agency forms
Analyze and assemble data into NIH-required tables for grant submission, and into plots for strategic planning by directors
Verify the correct format of data and final consolidation of all required components of each different application
Collect data from the required institutional offices and departments on student applicant pools
Obtain additional university approvals from affiliated departments and programs as necessary, including facilitation of written responses related to future negotiations of terms and conditions
Ensure inclusion and review/approve contents of commitments letters to confirm financial needs and collaboration necessary for successful implementation of the project, including all internal parties.
Maintenance of trainee pool statistics for each incoming class across all relevant programs
Collect and maintain confidential student data using FERPA-compliant method
Confirm and implement all necessary compliance regulations for training programs
Preparation of annual progress reports, including time-intensive tables
Requesting and compilation of trainee annual reports, including preparation and distribution of feedback letters
Tracking former trainee career progress
Collect data for reports to the NIH as requested by the program directors
Preparation and implementation of annual nomination processes for new trainees
Assist in the recruiting and onboarding of new mentors
Maintain records about trainee and mentor participation in required events (trainings, symposia)
Solve unique and time-sensitive problems and interact with directors, agency officials, and university personnel; maintain a high responsiveness

30% Communication and Program Events

Updating and maintaining program website
Assist in administration of steering committee, mentors, or student meetings with program directors
Assist in the planning and implementation of meetings between directors and external advisory board members
Develop and implement production of brochures and other advertising materials for recruiting purposes
Assist in preparation for invited seminar speakers (travel, room scheduling, ordering hospitality, reimbursement)
Assist in administration of annual Chemical Biology Symposium (diverse logistics, travel, room scheduling, ordering hospitality, reimbursement)

10% Trainee Support

Tracking of current trainee progress
Interfacing with trainees about use of NIH X-Train, setting up health insurance, guidance for spending of travel and supply funds through use of internal KU systems, etc.
Assist trainees with internship travel and expense reporting

10% Other

Organize, prepare for, and attend regular virtual meetings with directors
Provide organizational support for training certificate associated courses
Other duties as specified, based on needs

Required Qualifications

High School diploma or GED equivalency as indicated in the application materials.

Three years of office experience or three years of post-secondary education as stated in application materials.

Excellent computer skills, including familiarity with scheduling software (Outlook), Microsoft Office (Word, PowerPoint, Excel) and ability to learn other software as stated in application materials.

Experience balancing long- and short-term projects that require high levels of attention to detail and organizational skills as evidenced in work history.

Excellent written communication skills and attention to detail as demonstrated by application materials.

Ability to establish and maintain effective working relationships with faculty, administrative staff, and students in a higher education environment.

Preferred Qualifications

Bachelor's degree and/or five years of administrative work experience.

Experience writing and editing brochures, newsletters, grants or other professional materials.

Experience with social media, such as Facebook, Twitter, Linked In.

Demonstrated evidence in maintaining confidentiality of sensitive information.

Demonstrated experience in a deadline-driven environment.

Demonstrated experience in research, statistics, and evaluation.

Demonstrated ability to be highly self-directed, detail-oriented with a high attention to accuracy.

Strong verbal communication and…


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